The Role

We're looking for an organized, proactive Project Coordinator to support our Project Managers from pre-construction through closeout. You'll be the one keeping documentation moving, subtrades informed, and details from slipping through the cracks. This is a great fit for someone early in their construction career who wants real exposure to how commercial projects get built, with a clear path toward Assistant PM or PM roles.

What You'll Do

- Track and distribute RFIs, submittals, shop drawings, and change orders
- Prepare and issue meeting minutes, transmittals, and project correspondence
- Help build and update project schedules, and flag upcoming deadlines to the PM
- Coordinate with subtrades, suppliers, consultants, and building management on access, deliveries, and after-hours work
- Prepare purchase requisition/sub-contract for approval and assist with procurement of materials and services.
- Assist with tendering: sending bid packages, tracking responses, and levelling quotes
- Track permits and inspections with the City of Vancouver and other municipalities
- Maintain site safety documentation and WorkSafeBC paperwork alongside the site team
- Assemble closeout packages including deficiency lists, warranties, and O&M; manuals
- Keep project files, drawings, and logs organized and current

What You Bring

- 1–3 years of experience in construction,



ideally commercial or TI (strong new grads considered)
- Diploma or degree in Construction Management, Architectural Technology, Civil Engineering, or a related field, or equivalent experience
- Comfort reading construction drawings and specifications
- Robust organizational skills and attention to detail
- Clear, professional written and verbal communication
- Proficiency in Microsoft Office (Excel and Outlook especially)
- Ability to juggle multiple projects and shifting priorities

Nice to Have

- Experience with Sage 300CRE or similar construction management software
- Familiarity with Bluebeam, MS Project, or estimating tools
- Valid BC driver's licence and reliable vehicle for occasional site visits

What We Offer

- Competitive salary and extended health and dental benefits
- 3 weeks vacation days / other perks]
- Mentorship from experienced PMs and a real path to advancement
- A tight-knit team with a long local track record
- Central downtown office, close to transit

How to Apply Send your resume and a short cover letter to [email] with "Project Coordinator" in the subject line. We thank all applicants; only those selected for an interview will be contacted.

Pay: $55,000.00-$70,000.00 per year

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Location: In person

📌 Project Coordinator-Commercial Tenant Improvements (Vancouver)
🏢 Totalplan
📍 Vancouver