Job Summary

We are seeking a dynamic and organized Receptionist/Administrator to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations through exceptional front desk management and administrative support. Your energetic approach and attention to detail will help create a positive workplace for clients, visitors, and staff alike.

This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.

Responsibilities

- Greet visitors and clients warmly, providing excellent customer service with professional phone etiquette.
- Manage multi-line phone systems efficiently, directing calls accurately and promptly.
- Handle data entry tasks with precision using Microsoft Office, Google Workspace, and other relevant software.
- Maintain organized filing systems, both physical and electronic, ensuring quick retrieval of documents.
- Support scheduling and calendar management for appointments and meetings.
- Assist with basic bookkeeping and banking
- Coordinate office supplies inventory and place orders to ensure smooth office functioning
- Opening of Files and posting of all disbursements




- Other duties as required

Skills

- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
- Proven experience in office administration, clerical work, or front desk duties.
- Exceptional customer service skills with professional phone etiquette and communication abilities.
- Familiarity with data entry procedures, proofreading, and document management systems.
- Ability to operate multi-line phone systems confidently while maintaining professionalism at all times.

Join us in creating a welcoming environment where organization meets exceptional service! This paid role is perfect for motivated individuals eager to grow their administrative expertise while supporting a thriving team dedicated to excellence. We will require personal email and cell numbers with resumes.

Expected hours: 37.5 per week

Benefits

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Work Location: In person

📌 Receptionist/Administration (Calgary)
🏢 Merchant Law Group
📍 Calgary