The main purposeof the Clerk/Receptionist role is to facilitate the daily office functions ofthe Kahnawà:ke Education Center and assist the school staff, parents, children,and visitors while ensuring that reception and secretarial support services areprovided in compliance with the school’s philosophy, goals and objectives.

KeyResponsibilities

Responsibility 1:Receptionist Duties

- To act as the first point of contact for the school:welcoming all staff, students, parents, visitors and responding to telephoneand email enquiries and ensuring that appropriate actions are taken in a timelymanner.
- To ensure the safety and security of the school at alltimes, monitoring the main entrance and unlocking the door, electronically forstaff, students, deliveries and visitors.
- To receive, record and direct students arriving late andstudents referred to the office.
- To receive and direct students to the Associate Principalfor behavioral issues and social support as required.
- To maintain and update school information, records anddatabases.
- To assist and complete accident/incident report for students referred to the front desk for medical reasons and contact parents/emergency contact, and ambulance if required when an injury has occurred to a student or staff member.
- To receive, sort and distribute all packages, deliveries andmail.
- To assist with the ordering of stationery, materials andresources and ensuring that stock levels are maintained.

Responsibility 2: General Clerical Duties

- To schedule appointments, meetings, case conferences andconsultations for the Principal and the Associate Principal.
- To prepare agenda and arrange meeting facilities,



amenities,and snacks for staff and student service meetings, as well as record, type anddistribute meeting minutes.
- To maintain Attendance Policy and Discipline Binder of staffand students and notify Associate Principal of inconsistencies.
- To prepare mailing labels and correspondence for thePrincipal and Associate Principal.
- To draft statistical, narrative and other reports.
- To transfer student files to receiving schools.
- To replace Administrative Assistant when necessary.

Skill & Competency Requirements

Core Competencies:

The necessary core competencies forthis position include:
- Robust interpersonal skills
- Strong organizationalskills and the ability to multi-task
- Teamwork
- Professionalismand high ethics standards

Requiredtechnical competencies for this position include:

- Excellent oral and written communication skills
- Excellentcustomer services skills, with the ability to use discretion, patience, tactand respect for confidentiality
- Good knowledge of all Microsoft Office programs systems
- Operational knowledge of general office equipment andpractices

Education,Knowledge & Experience

- D.E.C. in Office Systems Management OR equivalent discipline with a minimum 3 years related experience OR Vocational Diploma in Office Systems Management with a minimum 2 years experience OR 5 years related administrative experience.
- Knowledge and comprehension of the Kahnawà:ke Education System programs and services, administrative and operational policies and procedures.
- Knowledge of the Kanien ’ kehá:ka culture, and socio-economic issues.
- Complete proficiency in English language.
- Proficiency in Kanien ’k éha language and French language is an asset.

📌 Receptionist (Kahnawake)
🏢 Kahnawake Education Center
📍 Kahnawake