Overview

We are seeking a dynamic and organized Receptionist/Personal Assistant to join our team! This energetic role offers an exciting opportunity to be the welcoming face of our organization while providing essential administrative support. You will manage front desk operations, coordinate schedules, handle correspondence, and assist with various clerical tasks to ensure smooth daily operations.

If you thrive in a fast-paced workplace and enjoy helping others, this position is perfect for you! All roles are paid positions, including internships, emphasizing our commitment to valuing every team member.

Duties

- Greet visitors, clients, and vendors with professionalism and warmth at the front desk
- Manage multi-line phone systems, directing calls efficiently using proper phone etiquette
- Maintain and organize files, records, and documents through accurate filing systems
- Schedule appointments and meetings using Microsoft Outlook Calendar and Google Workspace tools
- Perform data entry tasks with high accuracy, including updating databases and spreadsheets
- Assist with bookkeeping activities using QuickBooks, including invoicing and expense tracking
- Proofread correspondence, reports, and documents to ensure clarity and correctness
- Handle incoming and outgoing mail, packages, and deliveries promptly
- Support administrative tasks such as copying, scanning,



and preparing materials for meetings
- Use DocuSign for electronic signatures on contracts and important documents
- Maintain a clean, organized front desk area to create a welcoming environment

Experience

- Proven clerical or administrative experience in an office setting preferred
- Strong customer service skills with the ability to communicate clearly and professionally
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with Office experience including filing systems and data entry processes
- Familiarity with multi-line phone systems and phone etiquette best practices
- Knowledge of bookkeeping software such as QuickBooks is a plus
- Excellent organizational skills with the ability to prioritize tasks effectively
- Typing speed of at least 50 words per minute for efficient data entry
- Attention to detail for proofreading documents and maintaining accurate records
- Ability to handle confidential information discreetly

Join us in creating a positive first impression while supporting our team’s success! This role offers an engaging work environment where your organizational talents will shine. We value proactive individuals who are eager to contribute their skills in a vibrant setting.

Pay: $18.15-$26.26 per hour

Work Location: Remote

📌 Receptionist/Personal Assistant (Canada)
🏢 The Carter House
📍 Canada