Oatley Vigmond is Ontario's Personal Injury Law firm, recognized for excellence, compassion, and advocacy. We are proud to have been named Law Firm of the Year by Best Lawyers and ranked among Canadian Lawyer’s Top 10 Ontario Personal Injury Law Firms in 2025. Our team is dedicated to helping clients rebuild their lives after catastrophic injury and we extend that commitment to the community through philanthropic initiatives and events.

Joining Oatley

Vigmond means being part of a team that values integrity, innovation, and impact.

About the role

We are seeking a detail-oriented and organized Scanning Clerk to join our Barrie office. In this important role, you will be responsible for preparing, scanning, indexing, and organizing a variety of legal documents and records. Your attention to detail and commitment to accuracy will help ensure that all documents are properly captured, categorized, and securely stored within our digital systems.

This position offers an excellent opportunity to develop administrative and document management skills while supporting the efficient operation of our legal team.

Duties

- Cull, sort, organize, and prepare documents received from Clerks, Legal Assistants, and other departments for scanning.
- Scan, index, name, and electronically file documents into the firm's document management system.
- Process and scan complete Accident Benefits (AB) files received from insurers, ensuring all documents are accurately captured and categorized.
- Review scanned documents for quality, completeness, and legibility.
- Maintain organized digital and physical file records in accordance with firm policies and procedures.
- Identify and resolve document preparation issues, including duplicates, staples, paper clips, sticky notes, and damaged pages prior to scanning.
- Track and prioritize scanning requests to ensure timely processing of documents.




- Assist with file management and provide administrative support to Clerks and Legal Assistants as required.
- Adhere to confidentiality and privacy requirements when handling client information.

Skills & Qualifications

- College diploma in Office Administration, Legal Administration, Business Administration, or a related field is preferred.
- Strong interpersonal, written, and verbal communication skills.
- Professional, discreet, and committed to confidentiality.
- Reliable with a strong work ethic and commitment to quality.
- Ability to manage competing priorities in a fast-paced environment.
- Works effectively both independently and as part of a team.
- Takes initiative and contributes ideas for improvement.
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Proficiency with Microsoft 365 applications.
- Willingness to learn current processes, technologies, and software.

Benefits

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off

Qualified applicants are invited to apply in confidence to Pearl Graham at [email protected]. Please include a cover letter, resume, and reference letters if available. We thank all candidates for their interest in Oatley Vigmond; however, only those selected for an interview will be contacted.

Oatley Vigmond is an equal opportunity employer. We encourage and welcome applications from people with disabilities and diverse backgrounds. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

For more information about our firm, please visit our website at www.oatleyvigmond.com.

Pay: $43,000.00 per year

Benefits

- Company events
- Employee assistance program
- Flexible schedule
- On-site parking
- Paid time off
- Wellness program

Ability to commute/relocate:
- Barrie, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
- Are you legally allowed to work in Canada?

Work Location: In person

📌 Scanning Clerk (Barrie)
🏢 Oatley Vigmond Personal Injury Lawyers
📍 Barrie