SKY School is seeking a professional, organized, dependable, and personable School Office Assistant to support the day-to-day administrative operations of our school.

The Office Assistant will serve as one of the primary points of contact for students, parents, staff, and visitors. This position is primarily administrative; however, as part of a small and collaborative school environment, the successful candidate may also occasionally be asked to assist teachers and support students in the classroom when needed.

The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and able to communicate professionally and warmly with families, students, and staff.

Key Responsibilities

Responsibilities include, but are not limited to:

- Serve as the front-desk receptionist and welcome students, parents, visitors, and staff.
- Respond to incoming phone calls, emails, and general inquiries in a timely and professional manner.
- Communicate and coordinate with parents regarding school information, forms, payments, schedules, student matters, and administrative requests.
- Prepare and issue tuition invoices, fee invoices, receipts, and payment reminders.
- Track tuition and other school-related payments and maintain accurate administrative records.
- Maintain confidential and accurate student records, including enrolment documents, contact information, attendance documentation, and other required school records.
- Assist with student registration, admissions paperwork, withdrawals, transfers, and general enrolment administration.
- Organize and maintain electronic and physical filing systems.
- Prepare letters, forms, notices, spreadsheets, reports, and other school documents.
- Collect and track parent forms, permissions, acknowledgements,



and required documentation.
- Coordinate administrative follow-up and general school communications with families.
- Support teachers and school administration with scheduling, document preparation, photocopying, filing, and other administrative tasks.
- Assist with school events, field trips, photo days, parent meetings, and other school activities.
- Maintain office supplies and assist with ordering and inventory.
- Provide occasional classroom support to teachers when required, including assisting with student supervision, classroom activities, organization, and general classroom needs under the direction of the teacher or school administration.
- Assist with student supervision during transitions, breaks, or other school activities when required.
- Maintain student and family confidentiality at all times.
- Perform other administrative and school-support duties as assigned by school administration.

Qualifications The ideal candidate will have:
- Previous administrative, receptionist, office assistant, or customer service experience.
- Strong verbal and written communication skills.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and priorities in a busy school environment.
- Strong computer skills, including Microsoft Word, Excel, Outlook, and Google Workspace.
- Experience working with invoices, payments,



spreadsheets, or basic bookkeeping is an asset.
- Experience working in a school, educational institution, daycare, or child-focused workplace is an asset.
- Comfort working with and occasionally supporting school-aged children in a classroom environment.
- Ability to communicate professionally and respectfully with parents, students, staff, and outside organizations.
- Ability to exercise discretion and maintain confidentiality when handling student and family information.
- A positive, dependable, professional, flexible, and team-oriented attitude.

About SKY School

SKY School is a growing independent school community in Langley, BC. We are committed to providing students with a supportive, engaging, and academically focused learning environment while maintaining strong communication and partnerships with our families.

As a smaller school community, our staff work collaboratively and may occasionally assist outside of their primary responsibilities when needed. We are looking for someone who takes initiative, enjoys working with families and students, and takes pride in helping the school operate smoothly.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the position.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $20.00-$30.00 per hour

Expected hours: 35.0 per week

Benefits

- Dental care
- Extended health care
- On-site parking
- Paid time off

Application question(s):
- What is the highest level of education you have completed?
- Do you have previous experience working as an office assistant?

Work Location: In person

📌 School Office Assistant (Langley)
🏢 SKY School
📍 Langley