Job Summary

We are seeking a dynamic and highly organized Secretary/Office Administrator to join our team. This vital role involves managing daily office operations, providing exceptional administrative support, billing and collection, and ensuring smooth communication across departments. The ideal candidate will be proactive, detail-oriented, and possess strong multitasking skills to foster an efficient and welcoming office environment.

This paid position offers an exciting opportunity to develop your administrative expertise while contributing to the overall success of our organization.

Responsibilities

- Serve as the first point of contact at the front desk, greeting visitors and managing phone lines with professionalism and courtesy.
- Handle all clerical tasks including filing, data entry, and maintaining organized records for easy retrieval.
- Manage vendor relationships by coordinating orders, tracking deliveries, and ensuring timely payments using QuickBooks or similar accounting software.
- Oversee human resources functions such as onboarding new employees, maintaining personnel files, and assisting with training & development initiatives.
- Support payroll processing by collecting timesheets, verifying hours worked, and ensuring accurate compensation distribution.
- Assist with bookkeeping duties including expense tracking, invoice processing, and budget monitoring to support financial health.




- Supervise office supplies inventory and coordinate vendor management to ensure all departments are well-equipped for daily operations.

Skills

- Proven supervising experience with the ability to manage team members effectively and foster a collaborative work environment.
- Strong proficiency in QuickBooks or comparable accounting software for bookkeeping and payroll tasks.
- Excellent communication skills with a focus on phone etiquette and transparent interpersonal interactions.
- Exceptional organizational skills with attention to detail in filing, record keeping, and scheduling.
- Demonstrated office experience including clerical, administrative, and front desk responsibilities in a fast-paced setting.
- Knowledge of human resources processes such as onboarding, training & development, and employee record management.
- Ability to handle vendor management tasks efficiently while maintaining positive professional relationships.
- Experience with multi-line phone systems and handling high-volume incoming calls professionally.
- Skills in budgeting, expense tracking, and basic financial reporting to support office financial operations.

Join us in a role where your organizational talents will shine! We value energetic individuals eager to contribute their skills in a vibrant office workplace while supporting our team’s success every day! Pay: $18.00-$24.00 per hour

Benefits

- Casual dress
- Flexible schedule

Work Location: In person

📌 Secretary/Office Administrator (Montreal)
🏢 Plomberie Pars
📍 Montreal