Senior Administrative Assistant

Location: Toronto, ON – Hybrid, 4 days onsite / Friday remote

Duration: 6 months, with potential extension/conversion

Dates: October 19, 2026 – April 18, 2027

Hours: Monday–Friday, 8:30 AM–5:00 PM

Role Overview

Seeking a highly organized Senior Administrative Assistant to provide administrative and operational support across multiple teams within a fast-paced Investment & Corporate Banking environment. The role will focus on calendar management, travel coordination, expenses, reporting and providing flexible coverage across teams as business needs evolve.

Key Responsibilities

- Manage calendars, meetings, conference rooms and scheduling requirements.
- Coordinate domestic and international travel arrangements.
- Prepare, submit and track expense reports and invoices.
- Provide administrative support to senior leaders and their teams.
- Coordinate meetings, departmental events and other business activities.
- Prepare correspondence, presentations, reports and other documentation.
- Gather and format information for regular and ad hoc reporting.
- Maintain records, documentation and filing systems.
- Coordinate staff training, vacation/absence tracking and other administrative requirements.
- Liaise with internal teams and external vendors.




- Provide adaptable administrative coverage across multiple banking teams.
- Identify opportunities to improve and streamline administrative processes.

Must-Have Qualifications
- 1–3+ years of administrative or professional support experience, ideally supporting senior leaders.
- Strong calendar, travel and expense-management experience.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities within a fast-paced environment.
- Strong Microsoft Office skills.
- Professional, adaptable and comfortable supporting multiple teams and stakeholders.
- Post-secondary education or equivalent relevant experience.

Nice-to-Have
- Previous banking, financial services or professional services experience.
- Experience supporting Investment or Corporate Banking teams.
- Strong relationship-building and stakeholder-management skills.
- Experience preparing reports, presentations and executive-level communications.

Note: We use AI tools to: obtain basic information, detect plagiarism, false employment history or references, categorize your skills, and do an initial match with job posting.

📌 Senior Administrative Assistant (Toronto)
🏢 Infotek Consulting
📍 Toronto