F.A.S.T. Enterprises is an established commercial fitness equipment service, transportation, delivery and installation company serving customers throughout Ontario and across Canada.

We are looking for an experienced Senior Fractional Bookkeeper to take ownership of our day-to-day bookkeeping and financial administration approximately two regular days per week.

This is not an entry-level bookkeeping or data-entry position.

We are looking for someone who can independently maintain accurate books, reconcile accounts, manage recurring financial obligations, identify discrepancies before they become problems, and provide management with financial information we can rely upon.

The successful candidate will work primarily from our Concord/Vaughan office and work closely with ownership, our Operations Manager, management team and external accountant.

Responsibilities

- Full-cycle bookkeeping using QuickBooks Online
- Maintain accurate general ledger accounts
- Complete monthly bank and credit-card reconciliations
- Manage and review accounts payable and accounts receivable
- Review A/R aging and flag overdue or problematic accounts
- Review vendor bills, expenses, customer payments and transaction coding
- Process and/or review payroll information and payroll reconciliations
- Prepare and reconcile HST/GST filings and remittances
- Maintain CRA, payroll, HST and other recurring compliance deadlines
- Assist with WSIB reporting and reconciliation
- Investigate discrepancies and unexplained balances
- Review transactions flowing between our operational systems and QuickBooks Online
- Prepare reliable monthly P&L;, balance sheet, A/R aging and A/P aging reports
- Assist management with cash-flow visibility, budgeting and basic financial analysis
- Maintain organized year-end working papers and supporting documentation
- Work directly with our external accountant during year-end and tax preparation
- Identify bookkeeping errors, missing documentation and process weaknesses rather than simply processing around them




- Recommend practical improvements to bookkeeping procedures and internal financial controls

Systems

Our current systems include

- QuickBooks Online
- Jobber
- TD business banking and corporate credit cards
- Google Workspace
- Cloud-based field-service and business applications

Experience integrating or reconciling a field-service/job-management platform with QuickBooks Online would be particularly valuable.

What We're Looking For

- Minimum 5 years of substantial full-cycle bookkeeping experience
- Strong hands-on QuickBooks Online expertise
- Strong understanding of Canadian bookkeeping practices
- Demonstrated experience with HST/GST, payroll remittances and CRA requirements
- Experience with WSIB and Ontario payroll requirements
- Excellent reconciliation and problem-solving skills
- Ability to identify transactions or balances that do not make sense and investigate them independently
- Strong Excel or Google Sheets skills
- Comfortable communicating financial issues clearly to non-accountants
- Highly organized and capable of managing recurring financial deadlines without being chased
- Comfortable working independently while remaining accountable to management
- Experience with an owner-managed service, trades, transportation, logistics, installation or field-service company is strongly preferred

QuickBooks Online certification, CPB Canada designation, accounting education or equivalent professional experience are assets.

What Success Looks Like

We want our bookkeeping function to be current, accurate and predictable.

Management should know that

- Bank and credit-card accounts are reconciled
- Receivables and payables are current and visible
- Government filings and remittances are handled on time




- Financial discrepancies are identified promptly
- Supporting documentation is organized
- Month-end financial information is dependable
- Our accountant receives clean and organized year-end information

The successful candidate will also provide management with a concise regular status report identifying: Completed items | Outstanding items | Upcoming deadlines | Exceptions/problems | Decisions required from management

Position Details

Schedule: Approximately 2 regular weekdays per week / approximately 16 hours

Location: Concord/Vaughan, Ontario – primarily in office

Compensation: $40–$50 per hour, depending on experience and qualifications

Position type: Ongoing part-time/fractional position

This role is particularly suited to an experienced bookkeeping professional who enjoys taking ownership of the financial administration of an established owner-managed business without seeking a full-time position.

Please submit your résumé along with a brief description of:

- Your QuickBooks Online experience
- The size and types of businesses for which you have personally maintained full-cycle books
- Your experience with HST, payroll, CRA remittances and month-end reconciliation
- Your availability for approximately two regular on-site days per week in Concord/Vaughan

Pay: $40.00-$50.00 per hour Expected hours: 14.0 – 18.0 per week

Benefits

- Casual dress
- Flexible schedule
- On-site parking

Application question(s):
- How many years of full-cycle bookkeeping experience do you have?
- How many years of hands-on QuickBooks Online experience do you have?
- Are you available to work approximately two regular weekdays per week primarily on-site in Concord/Vaughan?
- Have you personally been responsible for bank/credit-card reconciliations, HST filings, payroll/remittances and month-end bookkeeping for a Canadian business?
- Briefly describe a bookkeeping discrepancy or financial-control problem you discovered in a previous role, how you identified it, and what you did to correct it.

Work Location: In person

📌 Senior Fractional Bookkeeper – Part-Time, 2 Days/Week (Concord)
🏢 F.A.S.T. Enterprises
📍 Concord