CIK's initiative is to provide innovative and reliable telecommunications and multi-media services to large ethnic communities across Canada. Major products include High-Speed Cable and DSL Internet, FTTB, IP Home Phones, IP TV, and Home Security Monitoring Services.

As one of the fast-growing companies in Canada, CIK continues to look to the future to develop innovative telecommunications products. CIK is constantly retaining top talent and strives to make all our employees happy by creating an enjoyable work environment.

We are seeking an organized and detail-oriented Project Administrative Assistant to support the Project Management Office (PMO) in construction project administration, job folder preparation, document control, data collection, and construction progress tracking. The successful candidate will work closely with PMO, Construction Management, and field teams to maintain accurate project records and ensure timely follow-up on outstanding documentation and project updates.

Responsibilities:

1. General Administration

- Provide daily administrative support to the PMO and construction teams.
- Prepare and submit Purchase Requisitions (PRs) and Purchase Orders (POs), and assist with processing employee expense claims.
- Perform data entry and maintain organized project records in company systems and shared folders.
- Assist with other administrative tasks and project-related assignments as required.

1. Construction Job Folder Preparation

- Prepare and organize construction job folders for field crews according to the established checklist.
- Ensure all required drawings, locates, permits, traffic-control plans, and other supporting documents are included and up to date.
- Track outstanding approvals and documentation, follow up with responsible parties, and escalate delays to PMO.
- Ensure job folders are ready for review before scheduled crew dispatch.

1. Project Data Collection and Progress Tracking





- Collect daily construction reports, production quantities, site photographs, and progress updates from field teams.
- Maintain and update project trackers, construction schedules, permit logs, and outstanding-items lists.
- Follow up with field teams for missing information, photographs, and reports.
- Assist PMO in preparing daily, weekly, and monthly progress reports and identifying overdue items or potential delays.
- Collect and organize project documentation to support invoice validation and project closeout.

1. Document Control and Closeout Support

- Maintain accurate project files and ensure proper document naming, revision control, and filing.
- Assist in collecting as-built drawings, inspection records, restoration photographs, and other required closeout documents.
- Support PMO in compiling final project packages and archiving records.

Qualifications:

- A college diploma or bachelor's degree in Civil Engineering, Construction Management, Business Administration, or a related field is preferred.
- Entry-level candidates and recent graduates are welcome to apply. Previous administrative, co-op, internship, or construction-related experience is an asset.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Comfortable working with digital documents, spreadsheets, and project tracking systems.
- Willingness to learn, work collaboratively, and follow up proactively on outstanding tasks.

Job Types: Full-time, Permanent Pay: From $22.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- In office parking
- Paid time off

Ability to commute/relocate:
- Markham, ON L3R 5G5: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

📌 Telecommunications Project Administrative Assistant (PMO) (Markham)
🏢 CIK Telecom
📍 Markham