Temporary School Administrative Secretary - Must be Bilingual (French & English) (#054-CH) Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants.

Pembina Trails School

Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities. TEMPORARY SCHOOL ADMINISTRATIVE SECRETARY - Must be Bilingual (French & English) START DATE: As soon as possible This position is replacing an employee on maternity/parental leave so it is not eligible to become a regular, permanent position.

Under the supervision of the principal, the School Administrative Secretary is responsible for ensuring the harmonious and efficient operation of the school office, coordinating the work of the other clerical staff and providing secretarial and accounting services in support of the school’s activities. Under the direction of the school administrator, it is ultimately the responsibility of the Administrative Secretary to ensure the thorough and efficient operation for the office.

The Admin

Secretary is responsible for the work flow to ensure effective operation of the office. Assigned duties will vary from school to school depending on the number of office staff and the needs of the school. Ensures confidentiality of school documents, records, correspondence, verbal information and other sensitive material Processes and maintains materials as required: (Receives processes and/or maintains confidential material for school administration Supports school administration in preparing Emergency Preparedness Plan Maintains an emphasis on the importance of good public relations and ensures that the office activities reflect this emphasis Answers telephone,



relays/takes messages and responds appropriately to requests for information Supports school visitor access protocol Management and distribution of mail for consideration by administration and staff Composes correspondence for administration Correspondence, data entry and scheduling of appointments for Parent Teacher Conferences Correspondence, scheduling, screening calls, prime support for school administration Support Field Trip planning and organization (permission slips, booking buses, etc.) Helps to care for sick and injured students and administers basic First Aid when required Processes accident reports, WCB claims, in compliance with Divisional requirements Liaise with Admin Office Staff Other office duties as may be assigned from time to time by school administration Makes recommendations for the acquisition of office and general school supplies Balances monthly bank reconciliations Maintains books for school bank accounts, issues cheques and provides necessary reports Verifies and receipts cash received and prepares bank deposits and delivers to bank Submits purchase orders using software RECORDS MANAGEMENT Registration of new students – secure verification (proof of identity and address, Birth Certificate, immigration status as applicable) Requesting and sending CUM files in accordance with Divisional policy Pupil File management through Records Management protocol Process Out of Catchment/Division Schools of choice applications Identify medical needs and ensure proper paper work is processed Maintain filing system for current and expired health care plans Assist in arranging for any immunizations by WHRA as applicable Ensure staff are made aware of student medical needs and treatment plans Relevant post-secondary education or equivalent Minimum two years’ experience in related field Microsoft Office and technology experience applicable to an office workplace École Charleswood School Salary Range PTANTE Collective Agreement (available for viewing online) PEMBINA TRAILS SCHOOL DIVISION

📌 Temporary School Administrative Secretary - Must be Bilingual (French & English) (#054-CH)
🏢 Pembina Trails
📍 Winnipeg