Venue Coordinator

VillageVows & SebaHub | Seba Beach, Alberta

Help us turn great event ideas into unforgettable experiences.

VillageVows and SebaHub are looking for an organised, people-focused Venue Coordinator to join our team and help deliver weddings, private events, corporate gatherings and other experiences at our unique venues in and around Seba Beach.

This is a hands-on role at the heart of our events. You will work closely with our clients, the sales team and the SebaHub crew to make sure every event is properly sold, planned, clearly communicated and delivered to the standard our clients expect.

You will be the person who makes sure nothing gets lost between the first tour and the actual event.

What you'll do

Client & Event Coordination

- Work with clients to understand their event requirements, expectations and priorities.
- Be the main point of contact for clients once their event moves from the tour and booking into planning and execution.
- Coordinate event details, timelines, access requirements, layouts, special requests and other logistics throughout the event.
- Help clients navigate the practical details of bringing their vision to life.
- Be present at selected events to oversee execution and ensure everything runs smoothly.
- Stay calm, solution-focused and professional when plans inevitably change.

Tours & Sales

- Host venue tours and walk clients through the spaces, packages and what is included.
- Work in tandem with the sales team to close sales, not instead of them.
- Follow up with tour leads, answer practical questions and help move interested clients to a booked date.
- Review what is being offered before it is promised, so the close matches what operations can deliver.
- Hand a clean booked file into planning once the agreement is signed.

Internal Event Briefings

- Translate client requirements into clear,



practical event briefings for the SebaHub crew.
- Ensure the team understands what needs to happen, when it needs to happen and who is responsible.
- Coordinate setup, event-day requirements and other operational details with the SebaHub team.
- Identify potential issues before they become problems.

Sales & Operations

- Work closely with the sales team so the handover from booking to event delivery is clean.
- Review client agreements and event requirements with the sales team.
- Make sure what has been promised to the client can be delivered operationally.
- Identify additional opportunities where appropriate to improve the client experience or add value to an event.
- Help create and improve the process for handing events from sales to operations.

Client Experience & Continuous Improvement

- Collect feedback from clients after events.
- Create a clear feedback loop between clients, sales and operations.
- Identify recurring issues, opportunities and improvements.
- Help us continuously improve our packages, processes and overall client experience.
- Share insights with the sales team so future tours and closes are clearer.

What we offer

- Potential for in office accommodation.
- A commission structure that can be negotiated.

What we're looking for We're looking for someone who genuinely enjoys making things happen and working with people.

You will ideally have

- 2–3 years' experience in wedding planning, event planning, hospitality,



venue coordination, venue sales or a similar client-facing role.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- The ability to manage multiple events, details and deadlines at the same time.
- A strong eye for detail without losing sight of the bigger picture.
- Confidence communicating with clients, suppliers and internal teams, including on a tour and in a sales conversation.
- The ability to stay calm and find solutions when things don't go according to plan.
- A proactive, "I'll figure it out" attitude.
- A genuine interest in creating exceptional client experiences.

Wedding or event planning experience is an asset, as is experience hosting tours or helping close venue bookings. We are also interested in people who have strong coordination, hospitality or project-management experience and the right personality for the role. The person we're looking for

You are the kind of person who notices that the wedding cake is arriving at the wrong entrance before the bride does.

You enjoy having a plan — but you're also comfortable changing it when the real world gets involved.

You can walk a couple through the property, answer the real questions, and work with the sales team to get the date booked. Then you keep that promise through the event.

You communicate clearly, keep people organised and don't wait for someone else to solve a problem.

Most importantly, you understand that a successful event isn't just about getting the chairs in the right place. It's about making the client feel that everything is under control.

Pay: $50,000.00-$60,000.00 per year

Benefits

- Flexible schedule
- Paid time off
- Work from home

Work Location: Hybrid remote in Seba Beach, AB

📌 Venue coordinator (Seba Beach)
🏢 Seba Hub
📍 Seba Beach