About Hugel
Founded in 2001, Hugel is a South Korea–based global leader in medical aesthetics, specializing in the development and commercialization of botulinum toxin, hyaluronic acid fillers, skin boosters, threads, and biocosmetics. Over the past two decades, Hugel has built a strong global footprint, with commercial presence in approximately 70 countries and operations across nine international subsidiaries.Company Culture
We are rebuilding our Canadian organization, creating a culture that is intentionally different from traditional, highly layered companies. This is a rare opportunity to join at an early stage and help shape not only the business, but the way we work, lead, and grow together.Our culture is rooted in high ownership, collaboration, and the belief that every voice matters. We value people who bring ideas, take initiative, and want a true seat at the table. In this setting, individuals are empowered to make an impact, move with agility, and help build what comes next.Above all, we are deeply customer focused. We are committed to earning trust, building long-term partnerships, and delivering meaningful value through science, transparency, and integrity.About the Role
The Office Administrator is responsible for the day-to-day administrative and operational support of the Canadian office, ensuring a smooth, organized, and professional workplace. This role provides front-line office administration and hospitality, along with cross-functional administrative support to Finance, Human Resources and Marketing including vendor and invoice coordination, expense report support, and onboarding and recruiting logistics.The ideal candidate is highly organized, proactive, and detail-oriented, with strong judgment and discretion. This person is comfortable managing a variety of administrative responsibilities and shifting priorities in a fast-paced, growth-stage company environment, and takes pride in creating a welcoming, well-run office.WHAT YOU’LL DO
Office Administration & Operations
Maintain a professional, organized, and welcoming office environmentManage office supplies, ordering,



and inventoryCoordinate with vendors and building management on office needs, maintenance, and repairsSupport meeting preparation, including conference room setup and visitor managementServe as the first point of contact for guests, deliveries, and general office inquiriesAssist with office space planning and organization as the team growsExecutive & Team Support
Provide administrative support to leadership and team members as needed, including scheduling assistance and meeting coordinationPrepare and organize materials for meetings, presentations, and leadership discussionsSupport domestic travel coordination and expense reporting as neededTrack action items and follow up to help ensure timely completion of deliverablesSupport the Marketing & Medical Affairs leaders with event coordination, including logistics planning, vendor and venue coordination for health-care professional eventsFinance & Accounts Payable Support
Support new vendor set-up and collection of required onboarding documentationAssist with invoice logging and routing for approvalSupport maintenance of the vendor master file, including updates to contact and banking information as changes are receivedAssist with expense report processing and documentation review (e.G., in Ramp)Support AP-related administrative tasks, including filing, recordkeeping, and basic reportingHR & Onboarding Support
Support new-hire onboarding logistics, including orientation scheduling, system access requests,



and first-day preparationsAssist with interview scheduling and coordination across interviewers and departmentsSupport distribution of new-hire paperwork and pre-employment documentationAssist with maintaining accurate and up-to-date employee records and filesSupport HR with administrative tasks such as employee verification letters and general correspondenceMaintain strict confidentiality of sensitive employee and company information at all timesGeneral Administrative Support
Provide backup administrative support across departments as neededSupport special projects and process improvement initiativesPartner closely with Finance, HR, and leadership on administrative and operational initiativesWHAT YOU BRING
Required
3-5 years of administrative, office management, or related experienceStrong organizational skills with excellent attention to detail and follow-throughAbility to manage multiple priorities and deadlines in a fast-paced environmentClear written and verbal communication skills for internal and vendor-facing interactionsHigh level of professionalism, discretion, and confidentialityProficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)Experience with expense management, AP, or HRIS systems a plus (e.G., Ramp, Xero, ADP, Bamboo)Comfortable working onsite in a dynamic office environmentPreferred
Experience in a life sciences, healthcare, or regulated industry a plusExperience supporting teams in a B2B healthcare clinic or aesthetics environmentBilingual – English & FrenchCollege degree or equivalent experienceHow You Work
Customer-first mindset with strong relationship-building skillsCollaborative, team-oriented, and cross-functional in approachOwnership mentality with a high level of accountabilityCompensation
The most likely base pay range for this position is $60,000 to $85,000 per year. Several factors, such as experience, tenure, skills, and particular business needs, will determine an individual’s exact level of compensation. Base salary is only one element of employee compensation at Hugel Aesthetics. The total compensation could include bonuses or sales incentives.Why This Role Matters
This role is central to the success of Hugel Canada. You will operate at the intersection of sales execution, customer experience, and operations — directly impacting how we serve customers and scale our commercial model.You won’t just support the business — you will help build it.
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📌 Office Administrator, Hugel Canada (Winnipeg)
🏢 Integratedcooling
📍 Winnipeg