The Executive Directoris responsible for overseeing the daily operations of the Deer Run Community Association, ensuring that it meets its mission to serve the community. This role involves strategic planning, staff and volunteer management, financial oversight, bookkeeping, community engagement, facility maintenance, and rental booking all while maintaining a high standard of service and safety.

KEY RESPONSIBILTIES: Operational Management:

Oversee daily operations of the Deer Run Community Association, ensuring efficient and effective service delivery

Develop and implement operational policies and procedures

Ensure compliance with local, provincial, and federal laws and regulations, including OHS,employment standards, our bylaws, policiesand regulatory requirements

Collaborate with Childcare Director to ensure the efficient operation of the Childcare department

Act in the Front Desk / Facility Attendant role when those staff are not present

Maintenance and Lifecycle - Act as custodian ensuring timely completion of each project obtaining contractor quotes.

Programs Management - contracts and Insurance (long term)

Storage Renters - Management of contracts and insurance

Staff Management:

Recruit, train, supervise, and evaluate Front Desk staff to maintain high performance and service standards

Promote a positive work environment and encourage professional development

Manage staff schedules to ensure adequate coverage during hours of operation

Overall leadership with direct reports

Act as the Human Resources Lead on behalf of the Association

Staff performance management

Vacation management





Apply business acumen to foster the financial resiliency of the Association

Help develop, manage, and monitor the Association’s budget, ensuring alignment with their financial goals and mission

Identify opportunities for cost savings and revenue generation

Oversee financial transactions, including donations, rental revenue, membership sales, and grant money

Act as the A/R and A/P Lead on behalf of the Association

Act as the Association’s bookkeeper in collaboration with the Treasurer

Act as the Group Health Perks Manager on behalf of the Association

Maintain the Association’s financial records according to the Societies Act of Alberta

Supply management - ensure procurement is done in timely and efficient way between all departments

Community Engagement and Customer Service:

Foster strong relationships with community members, organizations, schools, and local businesses

Develop and implement outreach strategies to increase facility usage and community involvement

Address guest complaints and feedback to ensure high levels of satisfaction

Collaborate with community stakeholders to maximize the Association’s impact in surrounding communities

Strong Communication ability





Serve as a spokesperson for the organization when required

Program Development and Implementation:

Recruit a diverse range of program providers that deliver high quality offerings that meet the needs of the community

Ensure the facility is prepared for each facility booking, including set-up and tear down if required

Facility Maintenance:

Ensure the facility is clean, safe, and well-maintained

Coordinate maintenance and repairs with contractors and vendors

Implement preventive maintenance programs to extend the life of equipment and capital infrastructure

Perform maintenance and landscaping duties, including snow clearing, lawn care, painting, minor repairs, and maintaining planters when required

Fundraising and Grant Management:

Identify and pursue appropriate fundraising opportunities, including grants, sponsorships, and donations

Develop and maintain relationships with donors as well as all levels of government

Oversee the application and management of certain grant applications, reporting, and compliance

Board:

Implement the Boards strategic direction and priorities

Liaison with the board (Key person)

Board reporting (Monthly)

Develop and execute the organizations vision, mission and strategic plan

QUALIFICATIONS:

Technical Skills

Computer programs: SharePoint, MS, Office 360, QuickBooks

Construction:Project Management and City Processes

Local to the community

Performance management

Grant Writing experience

Construction methods

Post secondary education

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📌 Executive Director (Calgary)
🏢 Deer Run Community Association
📍 Calgary