Halifax Water is accepting applications for One (1) Regular Full Time Administrative Assistant I in the Corporate Services Department. Halifax Water's goal is to be a diverse workforce that is representative of the community we serve, at all job levels. Halifax Water believes a diverse workforce positively contributes to its success, and the success of our community. We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons. Halifax Water encourages applicants to self-identify in the cover letter. Competition Number and Deadline Competition Number: HW25-172EDeadline: Novemebr 12, 2025 Responsibilities Provides administrative and senior clerical support to assist the General Manager/Director to carry out their functions applying effective time management and task follow-up. Prepares correspondence and reports from written or verbal instructions, handwritten notes or via dictation. Frequently prepares correspondence that is self composed.



Schedules appointments, books boardroom space and equipment, compiles agenda items and background information, records and prepares meeting minutes. Updates Departmental reference manuals/binders and files. Answers, screens, and responds to phone calls coming to the General Manager/Director, log complaints and makes referrals within the Department, other Commission staff and other agencies as required. Brings high profile issues, responsible complaints and other matters of priority to the attention of the General Manager/Director. Manages departmental incoming and outgoing mail and ensures follow-up on outstanding items. Processes and approves, within established limits, invoices for departmental supplies and services. Updates and maintains Departmental filing system. Compiles data for annual (Departmental) budget and performs other budget related analysis. Keeps accurate up-to-date records and ensures

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