A growing marine service company with a strong reputation for quality, reliability, and attention to detail. As their business continues to grow, they are looking for an experienced Payroll & Office Administration Coordinator to support the administrative and financial functions that keep our team and business running smoothly. This role works closely with management, employees, customers, suppliers, and external service providers to ensure payroll, financial administration, records, compliance, and office functions are handled accurately and on time.
The Opportunity The Payroll & Office Administration Coordinator will coordinate day-to-day payroll, financial, and administrative functions that support the business. This role is ideal for someone who is organized, detail-oriented, proactive, and dependable. Responsibilities include payroll, accounts payable and receivable, invoices and payments, financial documentation, vendor coordination, and employee administration. You’ll also work with external accounting, IT, insurance, and other service providers. This is a varied role that requires strong organization, confidentiality, attention to detail, and the ability to manage priorities and follow through. They are looking for someone who takes initiative, works well independently, and helps keep things organized and moving forward.
Financial Coordination Responsible for accounts payable and accounts receivable
Review and process payroll, remittance and data submission
Provide customer service and communication related to accounts payable and receivable
Submit and monitor invoices, payments, and financial reporting
Prepare and organize financial documentation for external accountants
Prepare documentation for year end submissions to accountants




Follow up on outstanding invoices and assist with general financial administration
Operations & Administration Coordinate day-to-day office operations and general administrative functions
Manage relationships with vendors, including utilities, telecommunications, service providers, and parts suppliers
Order approved office supplies and coordinate internal requests
Support internal communication, documentation, and administrative processes
Maintain organized business records and documentation
Systems & Technology Support act as the primary internal contact for the external IT service provider
Maintain organized digital filing systems, including SharePoint and OneDrive
Help ensure business information and documents are easy to access and properly maintained
Compliance & Business Coordination Assist with insurance documentation, renewals, and related administrative requirements
Support compliance tracking, including WSIB and employee training
Coordinate documentation and records required for various business needs
Help ensure important deadlines, renewals, and requirements are tracked and followed up on
Team Culture & Engagement Organize team lunches, staff events, and other occasional activities
Track birthdays, milestones, and employee recognition moments
Help create a positive, organized, and supportive workplace




Contribute to a team environment where people feel valued and connected
Qualifications What They Are Looking For 3+ years of experience in payroll, bookkeeping, accounting administration, or a similar role
Payroll/accounting designation or formal training
Hands-on experience processing payroll and coordinating payroll remittances
Experience with full-cycle payroll
Strong understanding of accounts payable and accounts receivable
Experience with WSIB, HST/GST, source deductions, and other payroll or government remittances
Experience coordinating employee benefits and corporate insurance
Experience with accounting software such as Sage, QuickBooks, or similar
Strong attention to detail and accuracy, particularly with payroll and financial records
Excellent organizational and time-management skills, with the ability to manage multiple deadlines
Strong written and verbal communication skills
Excellent follow-through and the ability to independently identify and address outstanding items
Proficiency with Microsoft Excel, Microsoft 365, email, and cloud-based systems
Ability to handle confidential employee and financial information with discretion
Comfortable working with external accountants, IT providers, insurance providers, and other business partners
Shifts: Weekdays, 8am to 4pm
Wage: $30 to $34/hr, based on experience. Annual bonus for the end of 2027.
Benefits: full perks after 90 days
Please let us know of any accommodations required in preparation of your interview as per the Accessibility for Ontarians with Disabilities Act.
Employment Professionals Canada is an equal opportunity employer.

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📌 Payroll & Office Administration Coordinator (Ontario)
🏢 Employment Professionals Canada
📍 Ontario