Position Summary
The Accounts Receivable Administrator is responsible for the accurate and timely preparation of invoices, application of customer payments, and maintenance of accounts receivable records. This role supports the day-to-day AR function by monitoring account balances, resolving discrepancies, and ensuring effective communication with customers and internal stakeholders. The position plays a key role in maintaining data integrity, supporting collections efforts, and ensuring compliance with company policies and procedures.

Basic Employee Responsibilities
Every Q2 Artificial Lift Services employee is expected to conduct themselves in a professional manner.

Leading by example by following established Quality, Health and Safety policies & procedures.

Showing respect and pride for facilities and equipment.

Being responsible – on time for work and taking breaks during designated times.

Carrying out other tasks from time to time as assigned by a supervisor or request for assistance as needed.

Position Specific Responsibilities

Ensure timely and accurate preparation and processing of daily invoices

Review billing data for accuracy, completeness, and compliance with customer requirements prior to invoicing

Submit invoices through customer portals and third-party platforms in accordance with client specifications

Track and follow up on submitted invoices to ensure successful delivery and acceptance

Reconcile customer remittances and apply payments accurately on a daily basis

Investigate and resolve discrepancies between payments received and invoices issued





Monitor customer accounts to identify outstanding balances and aging trends

Follow up on overdue accounts in a professional and timely manner to support collections efforts

Communicate with customers to resolve discrepancies, short payments, or billing issues

Respond to internal and external inquiries related to invoices, payments, and account status

Build and maintain positive working relationships with customers

Perform regular account reconciliations to ensure accuracy and completeness of records

Maintain organized and up-to-date documentation of invoicing, payments, and correspondence

Ensure all records are audit-ready and compliant with company policies

Collaborate with internal departments (Operations, Sales, Payroll, etc.) to resolve billing inquiries

Support cross-functional communication to ensure accurate and timely billing information

Assist with month-end and year-end close activities, including reporting and reconciliations

Prepare and review accounts receivable reports, including aging summaries

Identify and recommend opportunities to improve efficiency within accounts receivable processes

Support implementation of process improvements, tools, or system enhancements





Adhere to company policies, procedures, and internal controls

Required Minimum Qualifications

Business Administration Diploma, Accounting Certificate, or equivalent combination of education and experience is considered an asset

Previous experience in an accounts receivable, accounting, or finance-related role is preferred

Experience working with ERP systems is considered an asset

Solid attention to detail with a high level of accuracy in data entry and reconciliation

Ability to manage high volumes of transactions in a fast-paced environment

Proficiency with Microsoft Office, particularly Excel

Strong communication and interpersonal skills, with the ability to interact professionally with customers and internal stakeholders

Excellent organizational and time management skills

Self-motivated with demonstrated initiative and problem-solving ability

Physical Demands

Prolonged periods of sitting at a desk and working on a computer

Frequent use of hands and fingers for typing, data entry, and operating office equipment

Ability to focus on detailed work for extended periods of time

Occasional standing, walking, or light movement within an office environment

May be required to lift and carry light office materials (up to 10 lbs) such as files or documents

Visual acuity required for reading screens, reviewing documents, and performing data entry with accuracy

Ability to manage tasks in a fast-paced environment with frequent interruptions

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📌 Accounts Receivable Administrator (Alberta)
🏢 Q2 Artificial Lift Services
📍 Alberta