Information Management and Case Preparation

Information Management Specialist
Deadline to Apply : Wednesday, October 21, 2026 at 11:59 p.m.

Employment Type: Permanent Part time

Base Location: 200 Maple Grove Rd, Cambridge ON N3H 4R7

Shift: Rotating Days/Nights

Hours of Work: up to 30 hours per week (no guaranteed hours)

Number of Position : 1 PPT (candidates who are successful in this recruitment process, but not immediately selected, may, with their consent, be placed in a candidate pool for consideration for future 2027 vacancies)

Union: Waterloo Regional Police Association

Reason for Vacancy: Backfill

Start Date: January 2027

Jan - June 2027 Hourly Range: $43.08 (future rate adjustments will be made in accordance with the applicable provisions of the Civilian Collective Agreement)

Waterloo Regional Police Service is an Equal Opportunity Employer that values diversity and champions inclusion. We are committed to developing and supporting a highly skilled, professional workforce that reflects the community we proudly serve.

The Waterloo Regional Police Service provides high‑quality policing to more than 670,000 residents across the Region of Waterloo. Our region is a diverse and prosperous area in Southern Ontario, uniquely characterized by its blend of vibrant urban centres, Cambridge, Kitchener, and Waterloo, and surrounded by the rural townships of North Dumfries, Wellesley, Wilmot, and Woolwich. We take pride in our diversity and remain committed to fostering a people‑focused organization that reflects the strength and character of the communities we serve.

Ensures the timely entry, maintenance, quality and confidentiality of data and information secured within the Canadian Police Information Centre (CPIC) system and the records management system (RMS).



Supports the flow of information throughout the organization to support investigations, prosecutions, deployment of resources, reporting and data analytics.

You Will:

Process and input data into information systems per legislation, processes, and procedures.

Gain advanced knowledge of police and court documents, legislation, processes, and RMS/CPIC systems through training and professional development.

Query multiple information systems and exchange information with external police agencies and justice partners at all levels.

Ensure the accuracy of RMS and CPIC information, addressing discrepancies with originators.

Recommend and implement changes to information management processes and procedures.

Communicate information management processes to all members, ensuring compliance with tact and diplomacy.

Apply legislation, policies, and procedures to police or court documents, safeguarding against unlawful information dissemination.

Support criminal coding of occurrences for Statistics Canada reporting.

Collaborate with team members and other divisions on information sharing and management.

Analyze information sources, taking appropriate action or making recommendations based on training.

Ensure records retention complies with legislation and procedures.

Train and guide new and temporary employees, as assigned.

You Have:

One (1) year of relevant experience in legal or justice administration, health care administration, information management,



or a related discipline is required.

Previous experience in customer service is preferred.

You Are:

Proficiency in Microsoft Office (Word, Excel, Outlook).

Superior organizational skills to manage priorities.

Strong judgment when interacting with diverse stakeholders.

High interpersonal skills for teamwork and process improvement.

Ability to apply legislation and criminal justice documentation.

High attention to detail and proofreading skills.

Capacity to retain and recall technical information.

Clear and concise writing skills.

Critical thinking and resourcefulness in problem-solving.

Flexibility, resilience, and agility with dynamic workloads.

Commitment to self-improvement and professional development.

Excellent comprehension skills for data entry and analysis.

Why join WRPS?

Dynamic, team-focused environment supporting the community

Employee Assistance Program (EAP) for fitness and wellness

Southwestern Ontario's Top Employers 2025 & 2026

Waterloo Area's Top Employers 2025 & 2026

Jan - June 2027 Hourly Rate: $43.08 (future rate adjustments will be made in accordance with the applicable provisions of the Civilian Collective Agreement)

Diversity through inclusion – we are an Equal Opportunity Employer.

Use of Artificial Intelligence in the Hiring Process:

Waterloo Regional Police Services may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions.

We thank all applicants; however, only those selected to move forward will be contacted.

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📌 Information Management Specialist (Ontario)
🏢 Region of Waterloo
📍 Ontario