The Administrative Specialist provides reliable, detail-oriented administrative and operational support to the business operations by helping keep daily priorities, recurring processes, internal documentation, and business support tasks organized and moving forward. This role creates capacity for the Director of Operations by managing routine administrative work, tracking follow-ups, maintaining accurate information across systems, and supporting financial, vendor, project, and internal coordination activities with consistency and care.

Core Responsibilities

- The Director of Operations has reliable administrative support for recurring priorities, follow-ups, scheduling, documentation, and day-to-day coordination.
- Operational systems, trackers, folders, calendars, and shared resources are kept accurate, organized, and easy to navigate.
- Financial and vendor administration is supported through careful preparation of expense, invoice, purchase, renewal, and contract-related information.
- Internal communications, meeting notes, reminders, and follow-up messages are clear, skilled, timely, and aligned with operational priorities.
- Operational documentation, templates, checklists, and process resources are maintained so team members have access to current information.
- Outstanding items, risks, missing information, and recurring process gaps are identified, tracked, and escalated appropriately.

Measures of Success

- Recurring administrative tasks are completed accurately and on time, with minimal reminders required.
- Follow-ups, deadlines, open items,



and approvals are tracked clearly so the Director of Operations has reliable visibility into current priorities.
- Operational trackers, shared folders, calendars, documentation, and internal records are kept accurate, organized, and easy to navigate.
- Expense, invoice, purchase, renewal, vendor, and contract-related information is gathered, prepared, and escalated appropriately for review or approval.
- Meeting notes, reminders, internal updates, and follow-up communications are clear, professional, timely, and aligned with operational priorities.
- Procedures, templates, checklists, and process resources are maintained so current operational information is easy for the team to find and use.
- Recurring issues, missing information, process gaps, or risks are identified early and brought forward with enough context to support resolution.

Required Capabilities

Capability

How it shows up in the role

Administrative organization

Keeps recurring tasks, priorities, schedules, records, and follow-ups organized so operational work stays visible and on track.

Clear communication

Drafts concise updates, reminders, meeting notes, and follow-up messages with the right context, tone, and next steps.

Attention to detail

Maintains accurate information across trackers, folders, calendars, vendor records, financial details, and internal documentation.

Follow-through and accountability

Tracks open items, deadlines, approvals, and outstanding information through to completion or timely escalation.

Proactive operational support

Looks ahead for upcoming administrative, financial, vendor, documentation, and coordination needs so work is prepared before it becomes urgent.

📌 Administrative Specialist (Saskatoon)
🏢 Morris Interactive
📍 Saskatoon