Position OverviewThe Project Manager Assistant provides support to the Project Manager by coordinating project activities related to any and all projects. The position's main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Manager Assistant handles multiple projects within a fast-paced environment and is open to constant changes and challenges. The ideal candidate will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance.Job DutiesEffectively communicate with property owners/managers/tenants, subcontractors and insuranceadjustersAssists Project Manager with the successful full cycle of assigned projects; from initiation to completion, including receipt of payment ifnecessaryEnsures all project documentation is accurate and uploaded into internal and external claimssystemsAssists project with customer communication andinteractionsEnsure work authorization, completion certificates and all other required documents are obtained fromclientEnsure work order tasks and purchase orders are completed and uploaded in a timely mannerInvoicing is completed accurately in line with clientprotocolsSupport outstandingreceivablesAct as a liaison between the customer and Project Manager to ensure project successAddress questions/concerns throughout theprojectPerform tasks required by the Project Manager in support of project needsBe aware of all aspects of the scopes of work so proper assistance to the Project Manager can be providedResponsible to track project changes and produce updated schedulesReview project information and compile schedules in a timely mannerTracks the progress of all new and ongoing projects and maintains up-to-date notesCoordinate mitigation/restoration work within-house staff and sub-tradesPrepare and/or edit internal scopes of work, estimates, budgets, letters, faxes, memos and emailsFile all project documents appropriately (hard and soft copies)Organize, compile and submit support documentation on completion of projectSubmit any required information to the client as directed by the Project ManagerReport to the Project Manager for all issuesBe capable of short-term coverage for the project in the event of Project Manager vacations or absencesAssist with reception relief as neededProvide excellent customer serviceWork under time constraints to meet specifictimelinesEnsure attention to detail and keen sense of safeguarding other people's property and informationParticipates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a secure working environment, including safe operation of machines and equipmentComply with all BELFOR policies and procedures,



as well as legislative requirementsProactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate personAttend all BELFOR sponsored training coursesQualificationsPost-secondary administration courses /certification1+ year prior restoration experience, insurance and/orconstruction coordinationKnowledge of Xactimate and/or XactAnalysis,preferredManage sensitive information appropriately andmaintain confidentialityStrong aptitude to work withindeadlinesIntegrity,honestyandresponsibilitywithadesiretocontributetoateamHighly organized with attention todetailsComprehensive understanding of customer service, principlesand practicesEligibletooperateamotorvehicleper BELFOR's vehiclepolicyAbilitytoworkwithinateamorindependentlyasneededStrong written and verbal communicationskillsProven ability to multi-task in a fast pacedenvironmentIntermediate computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Wordand GoogleSuiteWillingtoworkevenings,oncallandweekendswhenrequestedPeriodic travel may be requiredCriminal RecordCheckPhysical DemandsFrequent lifting from 5-40 lbs, unassisted (from 35-65% of thetime)Occasional lifting from 41 lbs +, assisted(up to 50% of thetime)Access and mobility in tightspacesSustained periods of standing, sitting, walking, bending,and kneelingBELFOR (Canada) Inc. is an inclusive and equal opportunity employer. While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.

📌 Project Manager Assistant (Edmonton)
🏢 BELFOR Property Restoration Canada
📍 Edmonton