Program Assistant - Visiting NursingJob DetailsNumber of Openings: 1Division: Clinical ProgramsFull/Part Time/Casual: Part TimeProgram: Visiting NursingRegular/Temporary: PermanentLocation: Dundas ONUnion: Non-unionHours of Work:Mixed ShiftsDays: 7:30 am-3:30 pm10:00 am-6:00 pmAfternoons: 12:30 pm-8:30 pm*Primarily Weekends / Holidays*Average 30 hours bi-weeklyPosting Date: September 24, 2026Closing Date: Until FilledWages: $19.15 - $29.12Dependent on experienceFrench Language Skill Requirement: N/AThis posting is for a current vacancy.POSITION SUMMARY:The Program Assistant - Visiting Nursing (PA-VN) is an administrative resource providing general clerical and admin support to the Visiting Nursing program. The PA-VN is responsible for data entry, collection of data, running reports, internal customer service, and other administrative tasks. The PA-VN is also responsible for the scheduling of the clinical field staff, assisting with payroll processing, and being the first point of contact for clinical field staff and patient inquiries. Additional responsibilities may include organization of events, ordering equipment / supplies, or participating in committees.The PA-VN assists the Supervisor - Visiting Nursing and the Sr. Managers - Visiting Nursing in the successful day to day operation of the program.CORE DUTIES AND RESPONSIBILITIESPerforming general clerical functions (typing, filing, copying, faxing, correlating etc.)Transferring information from various sources into computer software (e.G. Procura, Excel)Using software to run reports and generate information as requestedPreparing letters, notices, and other general documents for use in the ProgramEntering data into pre-established templates, spreadsheets and other formsGenerating new reports, summaries, lists and forms as neededCoordinating program scheduling of field staff hoursFielding clinical staff calls regarding scheduling, relaying scheduling information to Supervisor or Sr.



ManagerPerforming the data entry function as related to payroll information at the program levelCollaborating with the Sr. Manager and/or the Payroll Coordinator in the accurate and efficient processing of payroll related informationPerforming general reception and phone duties within the programAssisting with program documentation, file management, mail and/or deliveriesWorking with team members to find continuous improvement initiatives and actions, making suggestions and offering team inputAssisting other staff members in the execution of their duties as requiredAssisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)Troubleshoot patient and staff issues as it relates to scheduling as neededOrdering program supplies, as directed by the program Manager or SupervisorParticipating in program discussions, working groups, committees or other team-oriented activitiesFollowing standard program proceduresParticipating in special projectsOther duties as required or requestedCORE COMPENTENCIESRegularly demonstrates our mission, vision and values:Support compassionate care, faith and diversityDeliver quality care, pursue and share knowledge, respect diversity, remain faithfulCommit to working everyday with dignity, respect, service, justice, responsibility and enquiryAbility to work cooperatively with others; sharing information andutilizing the information from othersActively promotes a healthy, supportive and inclusive work environmentProactively contributes to initiatives,



supporting and encouraging positive changeAbility to demonstrate effective decision making within the scope of the roleSkilled at thinking about creative solutions to everyday problemsSolid team-based approach to everyday work activitiesGood communication skills both verbal and written, with an excellent customer service mind setPositive and professional, with a "can do" attitudeWillingness to regularly go the extra mile and actively support co-workersAbility to follow direction and listen to instructionProven ability to be detailed orientedMaintaining on-going compliance with corporate policies and procedures, health and safety regulations, and relevant external standardsParticipating in both internal and external training requirementsParticipating in quality improvement initiativesMaintaining the privacy and confidentiality of all personal health records (including both client and personal), and following all the privacy and confidentiality requirements of any and all electronic medical record systems used (including but not limited to Procura and HPG)QUALIFICATIONS:Medical Terminology Diploma, preferred0 - 1 year previous administrative related experience, requiredBasic understanding of Microsoft Office and Excel software,requiredPrevious experience working in a similar PA role, or a non-profit environment, an assetPrevious scheduling experience, requiredBasic knowledge of Procura software, an assetSt. Joseph's Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.If you require any accommodations during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.

📌 Program Assistant - Weekends (Hamilton)
🏢 Stjosephhomecare
📍 Hamilton