Your Impact Through InnovationGreet employees, visitors, and vendors, directing them as appropriateManage incoming calls, messages, and general inquiriesMaintain a professional, organized, and welcoming front desk and office environmentSupport visitor access and coordination for overall office flowFront Desk & Office PresenceGreet employees, visitors, and vendors, directing them as appropriateManage incoming calls, messages, and general inquiriesMaintain a professional, organized, and welcoming front desk and office environmentSupport visitor access and coordination for overall office flowOffice Coordination & Day-to-Day OperationsCoordinate meeting room bookings, setup, and readinessManage office supplies, kitchens, and shared spaces to ensure they are stocked and organizedSupport day-to-day office flow and maintain common areasLog and follow up on building-related requests with the Facilities teamAssist with workspace setup for new hires and internal movesAdministrative SupportSupport the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)Support preparation and submission of leadership expenses through the company's expense systemAssist with petty cash tracking and basic reconciliationCoordinate incoming and outgoing mail, including internal distribution between buildingsEmployee Experience & Corporate ActivitiesSupport onboarding logistics at the site level (workspace setup, coordination)Coordinate CEO/new hire welcome meeting logistics and invitationsMaintain and update digital signage (e.G., new hires, announcements,



headshots)Support the Office Manager with Corporate eventsSystems & AccessMaintain and update building access (e.G., access cards, guest passes)Support office security processes in coordination with Facilities and ITMaintain accurate records related to access and security systemsRequired SkillsCompletion of post-secondary education in Business Administration or a related field3 to 5 years of experience in office administration or a similar roleExperience supporting expense submissions and familiarity with expense management systems such as SAP ConcurStrong organizational and time management skillsProfessional, approachable, and service-orientedStrong communication skills across all levelsProficiency in Microsoft OfficeAbility to manage multiple priorities and follow through independentlyHigh attention to detailAsset SkillsExperience in a corporate or multi-site office environmentExperience supporting leadership or coordinating office-wide activitiesFamiliarity with office systems (e.G., access control, visitor management, digital signage tools)Our Distinctive EdgeEffortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.Work-life integration: Embrace a well-balanced work-life rhythm,



empowering you to thrive both personally and professionally.Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.Rewards that count: Reap the advantages of our comprehensive rewards package, including tuition reimbursement and a health spending account.Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities - fostering camaraderie and fun.Baylis Medical Technologies is a leader in the development and manufacturing of innovative medical devices in the fields of radiology and cardiovascular. Headquartered in Canada, the company also provides contract manufacturing services to some of the world's leading medical device companies.Baylis Medical Technologies is an equal opportunity employer and encourages applications from all qualified individuals.Please inform us if you require any accommodation during the recruitment process.Take the LeapWe are looking for talented individuals, like yourself, to join Baylis Medical Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions.This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers are determined based on individual skills, experience, qualifications, location, and other job-related factors.

📌 Senior Office Administrator (Mississauga)
🏢 Baylis Medical Technologies
📍 Mississauga