Job DescriptionFull-Time Scheduling CoordinatorAre you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You're looking in the right place.As a Scheduling Coordinator, you will provide support for the assigned team in their daily activities to ensure coordinated, effective and accurate scheduling practice consistent with the performance objectives of the organization.By applying your health care administrative support experience – you will have the opportunity to play a key role in providing connected, accessible, patient-centred care – and be supported by our collaborative team that includes over 9,000 regulated health care and other professionals.As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our support for professional growth, personal wellness and work-life balance.What will you do?Obtain and process daily absences via sick call lineEnter into appropriate scheduling spreadsheets and into Quadrant (Human Resources Information System (HRIS))Replace/reassign staff in schedule as needed and communicate scheduling changesLeave Management Request FormsReceive, review and process requests for time off (i.E. vacation, lieu, flex, sick, family sick, bereavement, union, education, LOA). Approve/Deny requests when necessary, using authority as delegated by ManagementDelegate Leave Management Requests (LMRs) to Managers when necessaryInput into appropriate schedule(s) and offer shifts or reassign staff in schedule where necessary.SchedulingRoutinely ensure proper administration of Collective Agreements(s)Prepare and post schedules for all bargaining units; revise and repost on a regular basis according to Collective Agreement(s)Prepare weekend staffing information sheets and update seniority lists for the Manager and Scheduler on-callObtain additional staff to fill any weekend vacant positions and update seniority listsObtain additional staff to work OT at end of day, when necessaryVacation selection process completed annually for each bargaining unit groupMaintain seniority list for offer(s)



of premium shift(s)Update spreadsheet if calls were made outside regular office hoursPrepare weekly assignment for Float staffAssist Payroll Department with changes in Quadrant systemEnter information for staff work assignments, extra shifts worked into the Quadrant payroll system (for budget allocation)Assist Payroll with missing LMRs, verification of shifts worked, etc., prior to bi-weekly payroll runStaff Orientation and Administrative WorkProvide an overview of schedules for new staffDemonstrate HR tab and where to find schedulesReview coding in scheduling spreadsheetsProvide an overview and process of ONA/CUPE vacation calendar and the vacation selection processDemonstrate use of Leave Management Requests (LMR) for absences, overtime requestsProvide information on how to communicate scheduling changesProvide information on process to call Absentee line when unable to work due to illness, etc.What must you have?College Diploma and/or 2-5 years' experience in a unionized setting with administrative, payroll or scheduling experienceKnowledge of scheduling softwareKnowledge of related legislation (i.E. Employment Standards Act)Good working knowledge of computerized payroll system, Microsoft Outlook, Excel and WordPrevious experience in generating reportsGood working knowledge of computerized payroll systemGood knowledge of Ontario Health atHome operations and organizational structure, and collective agreements (i.E. entitlements, scheduling processes, Letters of Understanding)Effective problem solving and decision making skills, organizational, time management, interpersonal skills, ability to multi-task, prioritize and adjust to changing priorities. Ability to pay attention to detail, accuracy and adjust to constant interruptionsEffective oral and written communication skills are required in addition to tact, persuasion, courtesy and diplomacy when resolving problems with various levels of staff (i.E. interpretation of Collective Agreement, scheduling as there can be difficulties preparing for upcoming staff shortages due to training sessions, peak vacation periods,



etc.)Ability to communicate in French or another language an assetOther duties as assignedWe have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start dateWhat would give you the edge?A college diploma in the health or social services field, or business/office administrationFamiliarity with medical terminology, and office administrative procedures/conceptsKnowledge of services provided by Ontario Health atHomeAbility to speak French or another second languageWhat do we offer?Attractive comprehensive compensation packages and benefitsValuable development opportunitiesMembership in a world class defined benefit pension planSalary: $24.82 - $28.26/hrWhat do I need to know?Anticipated Start Date: As soon as possibleStatus: Temporary Full-TimeHours of work: Mon – Fri, rotation of 8:00 am to 4:00 pm and 7:30am to 3:30 pm (7 hours plus a 1-hour lunch) Participation in weekend on-call rotation (Saturdays, Sundays, and Stat Holidays)Posting Expiry: October 1, 2026Unionized Position - This position will be expected to be onsite at the Chatham, Windsor OR Sarnia site; this is not a remote position. We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:Who we areWe are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.If you're interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.Equity, Inclusion, Diversity and Anti-Racism CommitmentOntario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.We thank all applicants for their interest; however, only those selected for an interview will be contacted.

📌 Full-Time Scheduling Coordinator (Alton)
🏢 Ontario Health atHome
📍 Alton