Office Manager | Intelligent Office Oakville?? Oakville, ON | Full-Time | Monday-Friday | In-PersonAt Intelligent Office Oakville, we help entrepreneurs, professionals, and growing businesses work smarter through premium office space, virtual office services, meeting rooms, business support, and a strong sense of community.We are looking for an experienced, proactive, and highly organized Office Manager to oversee the day-to-day operations of our business centre. This role is ideal for someone who thrives in a fast-paced, client-facing environment and has experience in coworking, executive office suites, hospitality, property management, or flexible workspace operations.This is a full-time, Monday to Friday, in-person position based at our Oakville office. There is no hybrid or work from home option.This is not an entry-level administrative role. We are seeking someone who can confidently lead operations, support clients, manage team workflows, solve problems independently, and create an exceptional client experience.What You'll Be Responsible ForOperations & Client ExperienceOversee daily operations of the business centre and ensure smooth day-to-day functionalityDeliver a professional, welcoming, and high-touch experience for members, virtual clients, and guestsManage client onboarding, office moves, renewals, and service requestsAEnsure meeting rooms, shared spaces, and offices are maintained to a high standardCoordinate vendors, maintenance requests, supplies, and building-related issuesHandle client concerns professionally and proactivelyTeam Leadership & AdministrationProvide leadership, guidance, and support to an administrative and client service teamLead and support administrative workflows and client service processesAssist with scheduling, task delegation, and operational prioritiesMaintain operational procedures and improve efficiencies where possibleManage mail handling,



phone answering services, and client communicationsSupport invoicing, reporting, and basic bookkeeping coordinationEnsure policies, procedures, and service standards are consistently followedSales & Business SupportConduct tours for prospective clients and support sales conversationsBuild strong relationships with members and local businessesIdentify opportunities to improve occupancy, retention, and member satisfactionSupport networking initiatives, events, and community engagement activitiesCompensationBase salary: $50,000-$55,000 annuallyAdditional performance bonuses and sales commissionsOpportunities for long-term growth and leadershipWhat We're Looking ForRequired Experience3+ years of experience in office management, coworking operations, executive office suites, hospitality, or a similar client-facing operational rolePost-secondary education in business, administration, hospitality, or a related field is preferredStrong experience managing multiple priorities in a fast-paced environmentExperience working independently and making operational decisions confidentlyProfessional communication skills with strong customer service instinctsExperience with administrative systems, scheduling, invoicing, and client coordinationPreferred QualificationsExperience in coworking, flexible workspace, serviced officeFamiliarity with QuickBooks, CRM systems, Google Workspace, and Microsoft OfficeSales, member retention, business development, or account management experience is considered a strong assetWho You AreExceptionally organized and detail-orientedCalm under pressure and solutions-focusedProfessional, polished, and approachableSelf-motivated with a strong sense of ownershipWhy Join Intelligent Office Oakville?Be part of a growing entrepreneurial communityWork in a qualified, modern office environmentOpportunity to take ownership and make a meaningful impactStable, long-term growth opportunity

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