Reporting to the HSE Manager, the Health, Safety and Environmental Administrator supports the implementation and maintenance of Arctic Arrow's health, safety, and environmental programs. The role maintains HSE records and prequalification platforms, coordinates training and onboarding requirements, manages PPE, and supports audits, inspections, and regulatory compliance. The HSE Administrator works closely with the HSE team, operations, and other departments to keep our workplaces safe and compliant.RequirementsPrequalification and ComplianceMaintain all online prequalification platforms, including ISNetworld, Avetta, SafeContractor, and ComplyWorksSupport the Contracts Department with prequalification packages for HSE review and approvalAdminister third-party training requirements from clients (e.G., AltaLink, Fortis, Teck/EVR, BC Hydro)Ensure COR certification documentation and observations are in place for all locationsAssist the HSE team with annual internal COR audits and action plans, as well as external COR auditsCoordinate and oversee corporate WCB and WorkSafeBC accountsTraining and OnboardingBook drug and alcohol tests for new hires, annual retests, and post-incident testing as requiredOnboard new hires by:Processing personal tool and PPE inspection results and submitting orders for new or replacement itemsIdentifying the competency assessments and training required before field dispatch, and submitting them to the HSE team and Work Methods Specialist for further assessmentEnsuring courses are booked and training records are on file in the systemMonitor employee training requirements,



identify and communicate gaps, and track outstanding training to completion, keeping all records accurate and up to datePPE ManagementCreate, monitor, and track purchase orders for HSE-related purchases, including PPE, training, and testing services, and maintain accurate records and supporting documentation for filing and reconciliationMaintain PPE inventory and manage sign-out of specialized PPEHSE Administration and ReportingManage the [email protected] inbox and support the HSE Manager with email responses, prioritizing and delegating work requests to the appropriate HSE team member and tracking them to completionTrack all identified corrective actions (e.G., from inspections, investigations, and good catches) to completionSupport the use and maintenance of SiteDocs, tracking form completion and providing feedback to the HSE and operations teamsPrepare meeting agendas and support the recording of meeting minutesSupport the identification of incident trends and statisticsProgram SupportSupport HSE Advisors with pre-worksite visit planning (e.G., checking PPE and FR clothing orders, preparing safety meetings,



and following up on focus inspection actions)Assist in the development and review of project-specific safety documents (e.G., Safety Management Plans, Emergency Response Plans, Fire Response Plans)Support the development of an annual review process for Safe Work Practices and ProceduresSupport the development of learning tools, including toolbox talks, lessons learned, good catch reports, and internal training supplementsSupport the HSE team with monthly safety meeting packagesComplete monthly inspections of office and shop locations with area managers and supervisorsSupport HSE Advisors and employees with return-to-work programs and modified duties for returning injured workersSupport and participate in the Joint Occupational Health and Safety Committee, ensuring requirements are met and committee goals and initiatives are communicated transparentlyPerform other duties as assignedEducation and Experience:Proficiency in Adobe PDF and Microsoft Word, Excel, and OutlookAbility to balance and prioritize numerous deadlinesExcellent organizational and documentation skillsAbility to work independently, as well work collaboratively with a teamExcellent communication (written and verbal) and teamwork skillsExcellent time management skillsAttention to detail, specifically with safety logs, reports, and compliance recordsResults orientedPrior Experience with a utility contractor and COR auditing preferred1-5 years' HSE administration experienceBenefitsArctic Arrow offers a competitive compensation and advantages package for the right individual.

📌 Hse Administrator (Calgary)
🏢 Arctic Arrow Powerline Group
📍 Calgary