Posting : Admin 5 – Admin Assistan t – Community FacilitatorLocation : Suncor Energy Center for the Performing Arts at Holy TrinityHours/Week : 35 Hours per weekStart Date : ASAPClosing Date : September 28, 2026Job Posting ID : ADMIN5SECPA-09222026The Fort McMurray Catholic Schools requires a full-time Administrative Assistant, Community Schools Facilitator at the Suncor Energy Center for the Performing Arts. Reporting to the Manager of the Suncor Energy Centre for the Performing Arts, the Community Schools Facilitator is responsible to coordinate, schedule, control and implement special events, functions and activities for both internal Holy Trinity clientele and external Wood Buffalo clientele. The Community Schools Facilitator will provide a welcoming environment to all participants and users. The position will also provide general administrative support to SECPA.Job QualificationsCollege Diploma in Recreation and Sport Management or Business Administration or equivalentOther equivalent combinations of directly related post-secondary education or directly related experience may be consideredMinimum of three (3) year of experience during the last 5 years, in a reception/office setting or customer service organizationMinimum of two (2) years of recent experience in event planning/event management of large scale events for clientsMinimum of two (2) years of recent experience supervising workersProficiency use of computer applications such as G-Suite (Docs, Sheets, Forms, Slides) email, Google calendar and other information management toolsFluent in oral and written EnglishAble to work independently in a fast paced, constant changing environment with multiple prioritiesWork ScheduleThe SECPA operates 12 months per yearWork schedule varies often to meet operational needs of the SECPA and the community use of the facilitiesThis position may include evenings and weekends as required,



based on the bookings receivedHours and days of work will be posted as per Collective AgreementDutiesCoordinate and schedule the use of the facilities by various community groups including sports teams, religious organizations, social profit organizations and private community functionsEnsure access to the facility is provided on a fair and equitable manner in accordance with Division policiesWork closely with school administration and staff to ensure school requirements are considered and prioritized when booking in a community groupSupport community groups with administrative details including any applicable policies and procedures and applying for required permits and licensesProvide a facility rental agreement to the client and ensure all rental conditions are metPrepare invoices, receipt payments, perform financial transactions related to registrations and ticketing and assist in the maintenance of financial recordsUtilize scheduling software and schedule Community Hosts to provide on-site support to groups and control access to the facilities after school hoursDirect Community Hosts by assigning tasks, informing them of groups requirements and supporting them with any issues or concernsSchedule labourers and oversee the set-up of the various spaces, including the theatre, gymnasiums, classrooms and studios, for special events and community functionsContribute to keeping the SECPA website (secpa.Ca) updated with relevant information and administer any registration requirements, including ticketing, for special events and community functionsProvide general administrative support to the SECPAPerform other related duties as assigned by the Manager of the SECPAThe successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD will contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet and MS Office.

📌 Admin 5 – Admin Assistant – Community Facilitator (Wood Buffalo)
🏢 Fort McMurray Catholic School Division
📍 Wood Buffalo