NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular's purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.Why You'll Love Working HereCollaboration – complementary Group of Companies servicing the mining and construction industriesInnovation– if it doesn't exist, we will engineer and manufacture itExcellence – be a part of an industry leader in quality, safety, & integrityCulture – a diverse team that values collaboration, innovation, and communityWhat You'll Be DoingProject AdministrationOpen and maintain jobs in the Global Shop Application; verify accuracy before approval and submissionEnsure accurate and timely job closures with proper documentation.Process labor entries, LEM trackers, payroll timecards,



and updates in customer-specific portalsLog and submit LEMs to clients, and update Global Shop once approved my clientProvide timecards to employees on site and ensure they are completed in a timely mannerUpdate the WIP reportManage asset logsDocumentation and Record ManagementCreate and manage administrative documents (e.G., meeting minutes, sign-in sheets, time-off requests, job files)E-file records, maintain filing systems, and scan documents for easy accessDocument and refine operational proceduresAccounting & InvoicingCreate and enter expense reports for employees/crewPerform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functionsCreate and submit invoices to clients while addressing discrepanciesReceive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts PayableGeneral AdministrationManage building access cards and keys under management directionMaintain asset logs and prepare shipping documents with proper paperworkParticipate in production meetings, prepare minutes, and distribute updatesPerform office tasks, including supply orders, inventory cycle count, and general upkeepIdentify common items and advise appropriate manager of incomplete or outstanding tasksOther DutiesAssist with new hire paperwork and onboarding of recent employees under the direction and guidance of the Human Resources ManagerProvide support to coworkers by retrieving job or project related information and updating reportsHandle additional tasks to support company operations as requiredWhat You Bring to the TableBusiness/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experienceMinimum two (2) years work experience in an administrative role, preferably within the construction or similar industryExperience with basic accountingProficiency in Microsoft Office 365 applications (e.G., Word, Excel, Outlook)



is requiredKnowledge of both Global shop & SAP Applications would be beneficialStrong organizational skills with attention to detailStrong analytical skillsStrong interpersonal skillsStrong ability to communicate effectively in English, both verbally and in writingAbility to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlinesAbility to maintain confidentialityStrong problem identification and resolution skillsAbility to work independently with minimal supervision and in a team environmentPossess a positive and professional attitude, set a high standard, and convey professionalism at all timesAny valid safety-related training certificates would be considered an asset (i.E., WHMIS, forklift, fall protection, etc.)Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilitiesWhat We OfferSupport in your career development aspirationsAccess to courses, certifications, and training programsMentorship opportunities with experienced professionals and journeypersonsDiscover pathways for advancement within Northern Strands Group of CompaniesHealth and WellnessEmployee group benefits including health, dental, vision, short- and long-term disability, and life insuranceEmployee perks including wellness and fitness membership discounts24/7 access to free short-term counselling services through our Employee & Family Assistance ProgramAn inclusive culture that values innovation, safety, and continuous learningTeam building events and community fundraisersCommitment to diversity, equity, and inclusionNorthern Strands Group of Companies is an equal opportunity employer.We thank all applicants, however only those selected to continue the recruitment process will be contacted.About NS ModularNS Modular delivers full-service, turnkey solutions—from concept and procurement through fabrication, assembly, and construction.Delivering the complete suite of services required to move your project from concept to commissioning with confidence.Whether you need high-volume fabrication, modular construction expertise, certified structural steel work, reliable field services, or secure storage and preservation, our team and purupose-built facility work together to support every phase of your operation.

📌 Administrator (Edmonton)
🏢 NS Modular
📍 Edmonton