Certificate in Business Office Administration course or equivalent educationOne (1) year related experienceOther combination of education and experience may be consideredDemonstrated knowledge of medical terminologyDemonstrated competency in using current office technology and equipmentProvince of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain HealthProficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information TechnologyDemonstrated organizational skills, and the ability to work independentlyDemonstrated problem solving and decision making skillsDemonstrated flexibility to facilitate changes in techniques and procedures in a changing environmentDemonstrated knowledge and competence of skills and concepts related to the positionDemonstrated communication skillsAbility to respect and promote confidentialityAbility to perform the duties of the position on a regular basisAbility to respect and promote a culturally diverse populationAbility to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary teamQualificationsCertificate in Business Office Administration course or equivalent educationOne (1) year related experienceOther combination of education and experience may be consideredDemonstrated knowledge of medical terminologyDemonstrated competency in using current office technology and equipmentProvince of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain HealthProficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information TechnologyDemonstrated organizational skills,



and the ability to work independentlyDemonstrated problem solving and decision making skillsDemonstrated flexibility to facilitate changes in techniques and procedures in a changing environmentDemonstrated knowledge and competence of skills and concepts related to the positionDemonstrated communication skillsAbility to respect and promote confidentialityAbility to perform the duties of the position on a regular basisAbility to respect and promote a culturally diverse populationAbility to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary teamPosition SummaryThe Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.ResponsibilitiesOverview:Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.Provides clerical support to the program staff and Managers by performing any or all of the following duties:Provides reception duties including directing incoming callsResponsible for client appointment scheduling, cancelling,



reminders and documentation as per program requirementsUses appropriate electronic record programs appropriate for taskOrganizes and maintains filing systems by program requirementsEnsures incoming and outgoing mail is prepared and distributed for all program staff and managers as requiredPrepares reports and data and distributes as necessaryAssists with booking meeting space and preparations, and book equipment needs as required.Provides support for meeting minutes: taking, processing and distributing as required.Provides Telehealth service support as requiredMaintains and orders specific program forms and offices suppliesArchives information as per policyProvides clerical support for photocopying, collating and distribution of materialsProcesses documents such as minutes, letters, memos, reports, forms and agendas as directedEnsures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation.Takes the lead in arranging for equipment ordering and repair as required.Accepts orders, receives, completes and tracks requests made to the program.Maintains inventories and supplies in coordination with Materials Management.Ensures that the program entry area presents in a welcoming, skilled organized manner.Provides the necessary database development and data entry support to program.Manages petty cash, billings, process payments, balance and reconcile as required.Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.Provides administrative support to other departments as requested.Enters and maintains payroll schedules for program staff and Managers as required.Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.Reports urgent matters to appropriate Manager or Director immediately.Other duties as assigned.

📌 Administrative Secretary 2 (Sainte Rose du Lac)
🏢 Prairie Mountain Health
📍 Sainte Rose du Lac