Overview
We are seeking a detail-oriented and organized Admin Assistant to support our office operations. The ideal candidate will have strong clerical skills, proficiency in various software tools, and excellent customer service abilities. This role offers an opportunity to work in a professional environment where attention to detail and multitasking are essential. The Admin Assistant will play a vital role in maintaining productive office workflows, managing correspondence, and supporting daily administrative functions.

Responsibilities

Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy

Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks

Maintain organized filing systems both electronically and physically, ensuring easy retrieval of documents

Assist with scheduling appointments and managing calendars for staff and clients

Support bookkeeping activities, including invoicing, billing, and basic financial record keeping

Prepare correspondence, reports, and proofreading documents for accuracy and clarity





Provide customer support by addressing inquiries promptly via phone or email

Handle administrative tasks such as filing, photocopying, and organizing office supplies

Qualifications

Proven experience in administrative roles or clerical work with strong organizational skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks preferred

Excellent computer skills with the ability to learn new software quicklyStrong typing speed with high accuracy; experience with data entry is a plus

Knowledge of front desk procedures, multi-line phone systems, and phone etiquette

Previous customer service experience demonstrating professionalism and effective communication skills

Experience working in medical or dental offices is advantageous but not required

Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail

Demonstrated proofreading skills and organizational abilities to manage multiple priorities effectively

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📌 Admin Assistant (British Columbia)
🏢 Vernon Chamber
📍 British Columbia