Buffalo Trail Public Schools is committed to maximizing student learning in a safe and caring environment supported by a highly effective team.
Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Administrative Assistant to join our team at the Buffalo Trail Learning Hub in Vermilion, Alberta. This is an exciting opportunity to make a meaningful difference in the lives of students by providing support in an inclusive and dynamic learning environment. If you are passionate about helping students achieve their full potential and thrive in a collaborative school community, we encourage you to apply!
Position Details: Start Date : Immediately.
End Date : June 29, 2027
Location : Buffalo Trail Learning Hub, Vermilion, Alberta
Hours : 6.5 hours per day, Monday to Friday, following the school calendar
Contract Type : Probationary
Qualifications and Desired Experience: High School Diploma
Diploma/Certificate in Office Administration or Business Administration (preferred)
Preferred experience of working in Accounting/Finance
Experience working with Google Suite and Microsoft Office
In addition to robust communication skills and a commitment to quality public service, the successful candidate responsibilities may include the following:
Some shared responsibilities in a team of 2 administrative assistants (dependent on school)
Prepares the school office or school opening and closing
Assists in the implementation of school emergencies and first aid procedures
Prepares a variety of data and material, including confidential reports, and composes correspondence, memos, and emails
Receives and relays telephone messages, makes appointments for administration and school staff and provides a variety of factual information and assistance to students, parents, teachers, and the public




Prepares requisitions and purchase order, verifies receipt of goods and submits signed copies to Central Services
Data entry of student registrations and maintains the student information system (PowerSchool)
Data entry of information in Bellamy/Apply to Education - Easy Connect system as required monthly
Attends relevant meetings and training established by Central Services
Maintains accurate records of financial and divisional transactions including handling cash, issuing receipts, all banking, etc. for the school according to the jurisdictional procedures, and assists in the budgeting process
Processes incoming and outgoing mail
Operates a variety of office equipment
Operates the school public address system
Maintains working relationship with school administration, staff, students, parents, and the community
Assists in the organization of school functions and events
Attend staff meetings
Maintains accurate records in accordance with jurisdictional records management policy
Performs other assigned comparable duties, which are within the knowledge and skills required by the job
Application Requirements: Submittal of a position-specific cover letter.
Submittal of a detailed resume highlighting your qualifications and experience.
Email contact information for three (3) professional references in their Apply to Education profile. References may be contacted via email through Apply to Education prior to interviews.
A criminal record check, including vulnerable sector check, will be required as a condition of employment.
For further information, please contact: Principal: Mr. Dave Sherbinin
Phone: (phone hidden)
Buffalo Trail Public Schools thank all applicants for their interest. Only those candidates selected for interviews will be contacted.

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📌 Administrative Assistant (Alberta)
🏢 Buffalo Trail Public Schools
📍 Alberta