Job Code: 26AE05

Administrative Employees

CAREER OPPORTUNITY: ADMINISTRATIVE OFFICER, STAFFING & RECRUITMENT – SUPPORT STAFF

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students.

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

THE OPPORTUNITY
The UGDSB is seeking a dynamic individual to join our People, Leadership and Culture team for a temporary full-time opportunity in the capacity of Administrative Officer, Staffing & Recruitment – Support Staff

Location: Guelph Board Office (500 Victoria Road North, Guelph, ON)

FTE and Hours: 1.0 FTE; 40 hours per week

Salary Range: $85,300 - $102,283 per year (wage rate effective September 1, 2025)

Start Date: To commence November 23, 2026

End Date: Anticipated end date of July 14, 2028 with possibility of extension or may end earlier than anticipated

Board Information: 12-month position; temporary; full-time; Administrative Employees; Non-Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Staffing Supervisor – Support Staff, the Administrative Officer, Staffing & Recruitment – Support Staff will be responsible for providing administrative support and guidance to supervisory personnel on a variety of HR matters for their assigned Support Staff portfolio.

Responsibilities:

Full cycle recruitment and selection (job postings, liaise/coordinate with various advertisement agencies, community partners, post secondary institutions, coordinate and attend recruitment fairs etc.)

Develop interview guides, schedule and participate in interviews, complete reference checks, prepare employment offers/transfers

Inputting new hires, employee changes and other relevant information into the HRIS





Chair the staffing process for the applicable group(s) assigned to your portfolio ensuring sound/accurate position occupancy tracking and management

Administering and tracking employee leave requests, transfers, seniority lists

Provide assistance and responding to various stakeholders (employees, Administrators, Union) on a variety of HR matters, primarily pertaining to staffing/hiring and leaves, including but not limited to, interpretation and application of relevant collective agreements, employment legislation and applicable board policies

Participate in relevant committees and meetings as required (i.e. Labour Management, Bargaining)

Performs other duties as assigned to grow and develop as an HR professional

Other duties as assigned

Experience and Qualifications:

Post-secondary education with additional courses in human resources management combined with a CHRP designation or qualifications/experience deemed equivalent by the Board

Minimum of three years of recent, related and professional experience in Human Resources to include a recruitment and/or staffing focus

Working knowledge of and ability to interpret/apply relevant employment legislation and collective agreements

Excellent working knowledge of Microsoft products (Excel/Word), Google Docs and other databases

Excellent oral and written communication skills and the ability to communicate effectively, professionally, and courteously with all levels of staff, external contacts, and the general public

Sound problem solving and conflict resolution skills

Solid analytical and organizational skills combined with the ability to work under pressure to meet competing deadlines, with a strong attention to accuracy and detail

Ability to work independently in an organized manner, and collaboratively in a team-based environment.

Initiative, sound judgement and a high degree of discretion when dealing with confidential information

Demonstrated understanding of commitment to equity, diversity, and inclusion

Experience in a unionized/school board/public sector organization would be an asset

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.

While we thank all applicants for their interest in working for the UGDSB,



we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

INCLUSIVE RECRUITMENT & HIRING
The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

First Nations, Inuit, and Métis peoples

Persons of marginalized sexual orientations, gender identities, and gender expressions

Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin

Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit Safe, Equitable and Inclusive Schools.

Accommodation & Accessibility
If you require accommodation at any phase of the recruitment process, please contact [email protected].

APPLICANT SELF-IDENTIFICATION QUESTIONS
The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact [email protected].

30-Sep-26

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📌 26Administrative Officer, Staffing & Recruitment - Support Staff - Guelph Board Office (Ontario)
🏢 UGDSB International
📍 Ontario