Be part of a busy, fast-paced mailroom and shipping operation where you will keep packages moving smoothly and be a key point of contact for employees, couriers, and vendors. The ideal candidate has experience in a similar environment and is comfortable using handheld scanning devices to receive packages, assist with employee pick-up, and accurately scan items out of the system.

This 6-month contract offers the potential to extend or transition into a permanent opportunity based on business needs and performance.

Who – The Company:
Our client is one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation.

What- The Role:

Welcome and assist employees, couriers, and vendors in the mailroom, ensuring a smooth and professional experience

Oversee all incoming and outgoing mail, continuously optimizing processes to support our rapid growth

Establish and maintain efficient shipping and receiving routines, prioritizing speed, accuracy, and consistency

Coordinate and oversee all outbound shipments, ensuring products are shipped and received according to schedule

Collaborate regularly with Shipping & Receiving Specialists, the Office Services Manager, and key stakeholders to ensure smooth operations

Work cross-functionally with Logistics, Technology, Product, and Brand teams to streamline processes and address needs

Provide couriers with necessary documentation for delivery exceptions and customs clearance

Maintain a clean, organized, and orderly mailroom, ensuring it remains conducive to productivity and safety

Conduct departmental audits on a bi-weekly, monthly, and quarterly basis, producing and maintaining reports for department leadership

Serve as the subject matter expert on customs requirements, shipping declarations, and packaging specifications





Support employees by offering guidance and answering queries related to shipping procedures

Coordinate remote pick-up processes with vendors across Canada, the U.S., and internationally

Maintain up-to-date shipping and receiving information on internal communication platforms for easy access and reference

Manage and order mailroom supplies and necessary equipment to ensure smooth operations

Take on special projects and additional assignments as directed by the Office Services Manager

Who- the Candidate:

Completion of secondary school and a Bachelor’s degree or equivalent practical experience

Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively

Outstanding guest service, organizational, and time management skills, with a focus on delivering results

Discreet and trustworthy, with the ability to maintain the highest level of confidentiality

Ability to manage multiple tasks in a quick-paced, agile environment with flexibility and adaptability

High attention to detail and a task-oriented mindset, with strong problem-solving abilities and a team-oriented spirit

Committed to fostering diversity and inclusivity in the workplace

Regular lifting (up to 50 lbs.) and handling of pallets (50 lbs. or more) with care and safety

Proven analytical and critical thinking skills, with the ability to identify and resolve issues efficiently

Familiarity with shipping documentation and an understanding of related processes and requirements

Reliable and responsible, with a strong sense of accountability and commitment to tasks

Creative and innovative, with a passion for generating new ideas and thinking outside the box

Strong experience with Microsoft Office Suite programs

How much:
Hourly wage in the range of $29-30/hr + 4% vacation pay.

Where:
Vancouver, 5 days onsite in office.

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📌 Shipping & Receiving Specialist (British Columbia)
🏢 Swim Recruiting
📍 British Columbia