Class II Clerk

MGEU

This is a full-time, 10-month term position in two Nursery – Grade 8 Schools, the incumbent will be supporting both schools on an alternating day basis.

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Duties and responsibilities may include but are not limited to:

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintains databases and spreadsheets;
• Maintain school webpage;
• Manages printing report cards;
• Maintains and manages Mayet and school wide equipment and material inventory software;
• Answers telephone, redirect calls,
  
  
  
  and/or take messages and answers general inquires;
• Greets and screens visitors and appointments;
• Monitors PA system;
• Safe Arrival system;
• Provide library support;
• Responsible for student registrations and maintaining student records including timetables;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications:

Completion of secondary education with 1- 2 years of office experience and relevant coursework/training

Proficient in Microsoft Office Word and Excel at an intermediate level

Accurate keyboarding of at least 40 words per minute

Demonstrated experience with division software

Ability to prioritize a large workload and independently complete a variety of secretarial duties;

Ability to work in a rapid paced environment and work effectively under pressure to meet deadlines;

Demonstrated problem-solving skills;

Demonstrated ability to effectively contribute to a team environment; and

Ability to maintain a high level of confidentiality

Dedication to anti-racism, equity, and diversity

Proven commitment to Truth and Reconciliation

Proven ability to build collaborated cultures founded on integrity and collective purpose