Office Administrator Southview Public School This is a permanent position due to a vacancy
10 Month - 35 Hours/week
Hourly Rate of Pay: $29.16 - $30.83
Effective: Immediately
About the Limestone District School Board The Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabe and Haudenosaunee. We acknowledge their enduring presence on this land, as well as the presence of Métis, Inuit, and other First Nations from across Turtle Island. We honour their cultures and celebrate their commitment to this land.
The LDSB is the region's only fully inclusive school board. Limestone schools serve more than 20,500 students in 55 schools and five alternative education centres covering a geographic area of 7,719 square kilometres across the City of Kingston, the Townships of Central Frontenac, North Frontenac, South Frontenac, Addington Highlands, Loyalist, Stone Mills, the Frontenac Islands and the Town of Greater Napanee.
Position Overview As part of the school administration team the Office Administrator is responsible for coordinating the school office and providing assistance to the Principal and/or Vice Principal by supporting students, staff, parents and school community.
Summary of Duties & Responsibilities Organize and coordinate all aspects of school office functions
Provide administrative assistance to the Principal and/or Vice Principal
Act as staff resource (liaison) to Principal and staff regarding the operation of the office
Maintain student records (i.e. OSRs, central file, registrations) and staff records (i.e. absenteeism, progress reports and evaluations).
Coordinate occasional teacher coverage as directed by the Princpal
Process staff vacation requests, leave requests and casual pay sheets
Maintain school database, prepare Ministry,



LDSB and other reports as requested by the Principal
Administer the schools's information and record keeping system in accordance with Ministry and LDSB regulations, policies and procedures
Prepare a variety of documents using word processing, spreadsheets, and other related software
Facilitate internal/external communications including making appointments, meeting and directing visitors and clients
Operate and maintain office equipment such as: photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment
Requisitions office/school supplies; maintain budget, fund raising and purchasing card transactions under the direction of the Principal or designate
Attend staff and administrative team meetings as requested by the Principal
May include additional portfolio and/or responsibilities as determined by system needs
Perform other duties as assigned
Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)
Required Education/Qualifications/Experience Secondary School Diploma
Three years of directly related experience
Skills and Knowledge Required Robust organizational skills necessary to maintain productivity under pressure and meet deadlines
Excellent public relation and communication skills
Ability to maintain discretion and confidentiality
High proficiency in all secretarial, accounting and clerical skills




Comprehensive knowledge of computer applications being used in the school office
Commitment to Diversity and Inclusion Across LDSB, we are committed to removing systemic barriers not only in recruitment but in retention and promotion as well so that you can see yourself in Limestone. The LDSB is dedicated to promoting fair and equitable hiring practices that will move us forward in hiring staff who reflect the full diversity and lived experiences within the communities we serve.
We invite and welcome you, through your application/resume to self-identify as someone who has lived experiences, and who can bring valuable, diverse knowledge and perspective to our district and the students and communities we serve.
Accommodation will be provided to applicants to enable equitable participation in the recruitment process. Applicants can request accommodation at any time during the recruitment process.
Applicants who are transgender may provide records in a different name than their current legal name or name of common usage. This will not prejudice prospective applicants in any way, and such information will remain confidential.
The Kingston community promotes and supports the diversity that continues to grow within our communities. For more information about Kingston and/or the LDSB, including equitable recruitment, retention and promotion practices, please visit limestone.on.ca
If successful in the interview process and offered this position, you will be required to provide a Vulnerable Sector Check (VSC) that is no older than 6 months from your start date.
Our Intention: To make a positive difference in the lives of every student, in every classroom, in every school.
Karen McGregor, Chair | Krishna Burra, Director of Education and Secretary | Craig Young, Treasurer

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📌 Office Administrator for Southview Public School (Ontario)
🏢 Simplication
📍 Ontario