Event & Operations Coordinator
The Dunes Golf & Winter Club in Grande Prairie is looking for an organized, creative, and highly capable Event & Operations Coordinator to join our team.

This is a hands‑on role for someone who enjoys bringing people, events, communication, and details together. You will be at the centre of our event coordination, working with clients, department managers, vendors, sponsors, and our internal team to make sure events are well planned, well communicated, and professionally executed. The role also supports The Dunes' marketing and brand presence, internal systems, advertising, and operational processes.

What You'll Be Responsible For

Event Coordination & Client Management
You will coordinate tournaments, hosted events, club programs, and other functions from initial inquiry through post‑event follow‑up.

This includes:

Managing the Master Event Calendar and coordinating dates across departments

Acting as the primary contact for event clients

Coordinating event pricing, schedules, requirements, and deliverables

Preparing and distributing function sheets, on‑course sheets, checklists, and event documentation

Coordinating with Golf Operations, Pro Shop, Food & Beverage, Administration, and Ice/Snow Operations

Maintaining accurate master event files and ensuring changes are communicated to everyone involved

Supporting event packages, sponsorship opportunities, and event‑related sales

Tracking inquiries, bookings, and follow‑ups

Marketing, Brand & Communications
You will help ensure The Dunes presents a consistent and professional image across all platforms and communications.

Responsibilities include:

Maintaining brand consistency across events, signage, advertising, promotions, and communications

Updating website content and event information

Managing social media platforms including Instagram, Facebook, Google, and Gallus Golf

Coordinating newsletters, email communications, public notices, and promotional materials





Working with external designers, advertising partners, and vendors

Coordinating print, radio, digital, and on‑site advertising

Managing and tracking advertising and promotional spending against approved budgets

Supporting sponsorship promotions and seasonal campaigns

Club Programs & Hosted Events
The Coordinator will take a lead coordination role for several key programs, including:

Ladies Events – registration, schedules, sponsorships, promotions, budgets, prizing, and event logistics

Hosted and third‑party events – client coordination, contracts, documentation, internal communication, and post‑event follow‑up

Junior Golf – program scheduling, communication, promotion, and package coordination

Systems & Operational Support
A key part of this position is helping The Dunes operate more consistently and efficiently. You will:

Maintain shared drives, master files, templates, checklists, and event documentation

Support booking, scheduling, and internal communication systems

Develop and update Standard Operating Procedures (SOPs)

Work with department managers to improve processes and communication between teams

Identify opportunities to streamline systems and improve operational coordination

Ensure departments have timely access to accurate schedules and event information

What We're Looking For

The right person for this role is someone who can see both the big picture and the small details. You are comfortable managing several moving pieces at once and understand that successful events depend on communication, organization, and follow‑through.

You will ideally bring:





Experience in event coordination, hospitality, marketing, administration, operations, or a related role

Strong organizational and project‑management skills

Excellent written and verbal communication

Confidence working directly with clients, vendors, sponsors, and internal teams

Experience with social media and digital communications

Strong computer skills and comfort learning new systems

The ability to manage multiple deadlines and changing priorities

Strong attention to detail and documentation

A collaborative approach and willingness to work across departments Initiative and the ability to identify problems and develop practical solutions

Experience in golf, hospitality, recreation, tournaments, or club operations would be an asset but is not required.

About The Dunes
The Dunes Golf & Winter Club is a year‑round recreation and hospitality destination serving Grande Prairie and the surrounding region. From golf tournaments and member programming to private functions, community events, and winter activities, our team works together to create memorable experiences for our members, guests, and clients.

This position offers an opportunity to play an significant role in how those experiences come together—from the first client conversation to the final event details.

Schedule: Flexibility will be required to support events, including evenings and weekends during golfing season. More flexibility during off season.

Benefits:

Dental care

Discounted or free food

Employee assistance program

Extended health care

On‑site parking

Paid time off

Ability to commute/relocate:

County of Grande Prairie No. 1, AB: reliably commute or plan to relocate before starting work (required)

Experience:

Event planning: 6 years (required)

Language:

English (required)

Location:

County of Grande Prairie No. 1, AB (required)

Work Location: In person

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📌 Event and Operations Coordinator (Alberta)
🏢 Elevation HR
📍 Alberta