Project Administrator
Love keeping projects organized, budgets on track, and details from slipping through the cracks?
At Boardwalk, our Design Team delivers some of the most visible projects across our portfolio, transforming leasing offices, fitness centres, resident lounges, community spaces, and outdoor amenities across Canada.

We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person that keeps projects moving forward.

This is more than just an administrative role. You'll be involved in every stage of project delivery, helping coordinate budgets, contracts, procurement, approvals, documentation, and communication across multiple stakeholders.

If you enjoy balancing spreadsheets, schedules, procurement, and project coordination while supporting a team that delivers award-winning spaces, we'd love to hear from you.

Our team has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year .

What You'll Be Doing
As a Project Administrator, you'll be the operational backbone of multiple active projects, helping ensure everything is organized, accurate, and moving forward.

Coordinate project approvals, executive sign-offs, purchase orders, and contract setup

Track project budgets, commitments, forecasts, contingencies, and expenses

Process contractor and supplier invoices while maintaining accurate financial records

Support annual capital planning and budgeting activities

Coordinate procurement activities and track material deliveries

Help source, onboard, and manage contractor documentation

Prepare project reports and maintain project dashboards and trackers

Schedule meetings, maintain action logs, and follow up on outstanding items

Assist with tender packages, specifications, project documentation, and closeout activities

Support renovation, rebranding, and redevelopment projects across multiple regions





Continuously improve project systems, processes, and tracking tools

You'll Thrive In This Role If You:

Love organizing complex information and keeping multiple priorities on track

Enjoy working with budgets, invoices, contracts, and spreadsheets

Are naturally proactive and take ownership of your work

Notice details that others miss

Can effectively manage competing deadlines

Enjoy collaborating with a variety of teams and stakeholders

Are comfortable asking questions and solving problems independentlyLike seeing tangible results from your work

What We're Looking For
Required Experience

3-5 years of Project Administration, Project Coordination, Construction Administration, or similar experience

Experience supporting multiple projects simultaneously

Experience working with budgets, cost tracking, invoice processing, or financial reporting

Robust organizational and administrative skills

Excellent written and verbal communication skills

Preferred Experience

Construction, renovation, property management, design, engineering, or capital project experience

Experience with procurement processes and contract administration

Experience working with contractors, consultants, or vendors

Experience coordinating cross-functional projects

Tools You'll Use

Microsoft Excel (budget tracking, reporting, formulas, pivots)

Microsoft Outlook

Microsoft Word

SharePoint and document management systems

Project tracking and reporting tools

Education

Diploma in Business Administration or a related field is considered an asset

Why Join Boardwalk?

Profit Sharing

Flexible Health & Dental Benefits

Fitness & Wellness Reimbursement

Learning & Development Support

Up to 20% Rental Discount

Parking Provided

Collaborative, high-performing team environment

Hands-on exposure to project planning, budgeting, procurement, and project delivery

Location
Calgary Head Office

Full-Time | In-Office

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📌 Design Team Project Administrator (Alberta)
🏢 Boardwalk
📍 Alberta