Admin Assistant CLM - Trauma &

• Neurosurgery(Job Id 17099) Job title: Admin Assistant CLM - Trauma &

• Neurosurgery Site: CA:ON:Toronto:St. Michael's Hospital Administrative/Clerical Support Full-Time Temporary Date posted: Shift/ hours of work: Provides administrative support to the Trauma &

• Neurosurgery Clinical Manager and Trauma Services portfolio. In this role, the Administrative Assistant - CLM will be an integral part of the Trauma &

• Neurosurgery team, ensuring optimal care for patients, visitors and staff. General office duties include maintaining and updating the staff schedules, sorting mail, phone, fax and email correspondence, maintaining computer and paper filing systems, arranging courier services, photocopying, ordering supplies, equipment maintenance, preparing and typing documents, packages, and presentations, bill payments and requisition procedures, petty cash, and monitoring office activities Schedules meetings, books rooms through the hospital's Scheduler Plus system, records and distributes minutes, agendas and other materials Provides excellent customer service and serves as a front-line representative and communication relay person Assists with special projects and other duties as assigned Create slides, handouts, overheads and presentation materials

• Maintain personnel files and staff database summaries for training and certification

• Data entry of the biweekly payroll, quality control

• Provide high level administrative, analytical, and financial and office management support in coordination of major SMH trauma related academic activities, injury prevention programs and the Trauma Services Office. Shared responsibility in special projects/program management and initiatives.



Responsible for coordination and event planning activities for Trauma Program educational events and courses (internal and external) The individual in this role will also be assigned to special projects as they arise Some travel to offsite educational offerings also required. Secretarial/administrative experience acquired through a 2 year secretarial program and/or equivalent combination of education and experience. Minimum of 2 years administrative experience in a Hospital setting required. Proven computer ability with advanced knowledge of Microsoft Word, Access, PowerPoint, Excel, Electronic mail, SMH systems including scheduling system, payroll and ADT registration system required. Organizational skills and knowledgeable in managing highly prioritized projects simultaneously in order to ensure all projects are running smoothly.

Experience in coordination of projects and establishment of highly functional teams with diverse stakeholders across distances through various mediums (meetings, teleconferencing, webcasts, etc) Ability to work independently and to manage competing workloads. Ability to take control of large complex projects, with demonstrated superior organizational skills, initiative, problem solving and creative thinking. Knowledge of medical terminology would be a definite asset.

Demonstrated commitment to providing exceptional customer service. Previous experience working in Trauma & Neurosurgery workplace an asset. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

We understand that you may require an accommodation at any stage of the recruitment process.

📌 Admin Assistant CLM - Trauma & Neurosurgery (Toronto)
🏢 St. Michael's Hospital
📍 Toronto