Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the prospect to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and eager to contribute to a positive and efficient work environment.

This paid position is perfect for someone with a passion for organization, strong computer skills, and a desire to grow professionally within a supportive team.

Duties

- Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents
- Provide excellent customer support by addressing inquiries via phone, email, or in person with friendly and clear communication
- Assist with clerical tasks such as proofreading documents, scheduling appointments, and managing calendars
- Support medical or dental office operations by handling patient or client records, verifying insurance information, and coordinating appointments (if applicable)




- Conduct general office duties including photocopying, faxing, mailing, and maintaining office supplies

Skills

- Proven experience with office procedures and clerical tasks in a professional setting
- Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks for bookkeeping purposes
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional customer service skills paired with effective phone etiquette and communication abilities
- Experience with data entry, proofreading documents, filing systems, and managing multi-line phone systems
- Knowledge of medical or dental office operations is a plus—familiarity with front desk procedures and patient records management
- Ability to type quickly and accurately while maintaining attention to detail

Join us as an Administrative Assistant to play a key role in ensuring our office runs smoothly while providing outstanding support to colleagues and clients alike. Your organizational talents combined with your positive attitude will help foster an efficient work environment where everyone can thrive! Pay: $25.00-$30.97 per hour

Benefits

- Casual dress

Work Location: In person

📌 Administrative Assistant (West Vancouver)
🏢 ARA JEWELRY
📍 West Vancouver