Vollmer Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and project support with a primary focus on our Electrical Division.

The successful candidate will work closely with project managers, division management, field personnel, accounting, customers, and vendors to ensure project documentation and administrative requirements are completed accurately and on time.

This position is well suited for someone who is organized, comfortable managing multiple priorities, and enjoys working in a fast-paced construction setting.

Key Responsibilities

- Complete, submit, and maintain contractor and customer prequalification packages, including online prequalification portals.
- Monitor prequalification requirements, renewals, expiry dates, and supporting documentation.
- Prepare, process, distribute, and track work orders for the Electrical Division.
- Prepare, issue, track, and maintain purchase orders (POs) and associated documentation.
- Assist Electrical Project Managers and Division Management with day-to-day project administration.
- Assist with project setup, documentation, tracking, and administrative closeout requirements.
- Maintain organized and accurate electronic project files and records.
- Track outstanding documentation and follow up with employees, customers, vendors, subcontractors, and other departments as required.
- Enter and maintain information within Company systems, spreadsheets, databases, and customer portals.
- Assist with resolving work order, purchase order, invoice, and documentation discrepancies.
- Prepare correspondence, reports, spreadsheets, forms, and other project-related documentation.
- Coordinate administrative requirements between the Electrical Division, Accounting, Health & Safety, and other departments.
- Assist with customer and vendor inquiries and direct requests to the appropriate individual when necessary.
- Monitor deadlines and ensure required documentation and submissions are completed in a timely manner.




- Provide general administrative support to the Electrical Division and other areas of the Company as required.
- Perform other reasonable duties assigned by management.

Qualifications
- Previous administrative experience is preferred; experience within construction, electrical contracting, mechanical contracting, or a project-based environment is considered an asset.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple projects, deadlines, and priorities simultaneously.
- Strong written and verbal communication skills.
- Comfortable communicating with project managers, field personnel, customers, vendors, and subcontractors.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Comfortable learning new software, customer portals, and electronic documentation systems.
- Ability to work independently while contributing effectively within a team environment.
- Experience with purchase orders, work orders, prequalification systems, or construction documentation is considered an asset.

What We Are Looking For

We are looking for someone who takes ownership of their work, follows through on outstanding items, and understands the importance of accurate and timely documentation. The successful candidate will be proactive, dependable, and comfortable working in an environment where priorities can change quickly.

Construction experience is an asset, but equally important is the ability to stay organized, communicate effectively, and make sure things get done.

Employment Details

- Position: Administrative Assistant – Electrical Division
- Employment Type: Full-Time, Permanent
- Schedule: Monday to Friday 7:30 am to 4:00 pm
- Location: Windsor, Ontario
- Work Environment: In-person

Vollmer Inc. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: From $55,000.00 per year

Benefits

- Casual dress
- Dental care
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant - Electrical Division (Windsor)
🏢 Vollmer
📍 Windsor