Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team full time. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will be proactive, detail-oriented, and possess strong computer skills to handle a variety of clerical and support tasks efficiently.

If you thrive in a fast-paced environment and enjoy helping others stay organized and supported, this opportunity is perfect for you!

Duties

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
- Organize and file documents systematically, ensuring easy retrieval and compliance with office procedures.
- Provide excellent customer support by addressing inquiries promptly and professionally via phone or email.
- Assist with bookkeeping activities such as invoicing, billing, and basic financial record keeping using QuickBooks.
- Support medical or dental office functions by managing appointment scheduling, patient records, and verifying insurance information when applicable.
- Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism.
- Coordinate office supplies procurement and maintain inventory levels to ensure operational efficiency.
- Support team members with administrative projects, including calendar management and meeting coordination.

Experience

- Proven clerical experience in an office environment with strong organizational skills.




- Prior experience working at a front desk or handling multi-line phone systems is highly desirable.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Familiarity with QuickBooks or other bookkeeping software is a plus.
- Experience in customer service roles that require excellent communication skills and phone etiquette.
- Knowledge of medical or dental office procedures is advantageous but not mandatory; relevant experience includes patient scheduling, filing medical records, or dental receptionist duties.
- Strong typing skills with attention to detail for data entry and proofreading tasks.
- Ability to handle multiple priorities efficiently while maintaining professionalism in all interactions.

Join us as an Administrative Assistant to become a key contributor in creating an organized, welcoming environment where every task matters!

About Us

Located conveniently across the street from the University of Winnipeg, at the southeast corner of Balmoral Street and Portage Avenue, Millennium Healthcare & Pharmacy is a full-scale medical facility offering comprehensive services. We provide family practice, OB/GYN specialists, and pharmacy services for the Downtown Winnipeg community. Our extensive range of services includes extended clinic hours, free prescription delivery, easy prescription transfer and medication counseling.

Our clinic is proud to house some of Winnipeg’s most experienced physicians, including our Staff Physician, Family Practitioners, on-site Surgeons, and OB/GYN Specialists.

Visit us today to meet our friendly staff, consult with our doctors, fill your prescriptions, or book an appointment for exceptional care.

Pay: $24.00-$28.00 per hour

Work Location: In person

📌 Administrative Assistant (Full-time) (Winnipeg)
🏢 Millennium Healthcare u0026 Pharmacy
📍 Winnipeg