Administrative Assistant (term) Date Posted: 09/25/2026 Faculty/Division: Faculty of Arts &

• Science Department: Dept of Computer Science The Faculty of Arts &

• Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts &

• Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts &

• Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science. Under the general leadership of the Director of Administration, the incumbent is responsible for providing general administrative support and project coordination for the department's Academic Leadership Team. Formatting data collected for presentations and reports Writing routine documents and correspondence Updating and maintaining database records Coordinating meeting schedules, agendas, materials, action and follow-up items Determining logistical details and activities for events and/or programming Advanced College Diploma (3 years) in Business Administration or acceptable equivalent combination of education and relevant experience. Minimum three years of recent and relevant experience in providing administrative support for projects, research administration, industrial relations,



operations and events in a fast paced and dynamic environment. Some experience should be in an academic unit for a post-secondary institution.

Experience providing administrative support to several members of an academic leadership team including administering and managing multiple calendars; monitoring schedules and keeping participants up to date with upcoming events and deadlines;

experience using scheduling software to assist in the logistics of organizing meetings and events Experience in liaising with senior administrators and leaders, while working with defined processes, policies and procedures; and maintaining effective office systems and protocols Experience drafting, editing and preparing a variety of written documents including the ability to concisely summarize information Experience in maintaining and updating relevant information on websites and Sharepoint sites Experience in maintaining and updating databases Experience in planning, coordinating event logistics, including coordinating event schedules, booking speakers, making hotel arrangements, events setup, arranging catering, room and AV bookings Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with faculty, staff and students and ability to be a team player while assisting and supporting other administrative areas within the department Advanced skills in MS Office Suite, Office 365, Google calendar/hangout, Zoom, Drupal and Adobe Acrobat Pro with the ability to learn and effectively deploy current technology tools for office tasks Assets (Nonessential): ~ Knowledge of Computer Science programs For internal staff,



a copy of the detailed is available upon request from the Faculty of Arts and Science HR Office by emailing: adminhr.Full-Time Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Administrative / Managerial Divisional HR Office Email: Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The

University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA).

As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

Employee

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📌 ADMINISTRATIVE ASSISTANT, HUMAN RESOURCES (FULL TIME) (Toronto)
🏢 University of Toronto
📍 Toronto