Date Posted: Posting Deadline: October 5th, 2026 Department: BA Advising & The Dean of Arts Office Type of Employment: Contract Running to October 31st, 2027 , Full-Time Bargaining Unit 179, Group 6 ($43,410- $51,418 annually) At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Administrative Assistant IV to join our BA Advising & Dean of Arts Office team. 4% Vacation Pay ~ Versatile Workplace ~ Holiday closure ~ Acts as the primary contact for all persons seeking information on or contacts with the BA Advising Centre and others in the Dean's Office.

Greets visitors and students, assesses inquiries, responds to inquiries and/or directs to and refers to appropriate staff or faculty member, or university contact or resource. includes collecting, sorting, and distributing the incoming mail andcorrespondence for the Dean's Office. e.g. prepare customs and other forms for international couriers) organizes electronic and hard-copy files and filing systems andensures backup and protection of material (e.g. meeting minutes, policies, etc.) generates various documents using standard software packages from handwritten/draft copies, including memos, manuals, protocol forms Maintains confidential materials (tests, exams, protocols, etc.) Facilities booking, including arranging room bookings, contacting departments and providing confirmations Organizes purchasing delegated by Advisors and others in the Dean's Office,



and maintains appropriate records; maintains and orders office supplies and materials, as required Drafts letters, memos, and other documentation; Assists the members of the BA Advising Centre with booking meetings, maintaining and preparing files used for student advising, curriculum management, appointments along with related files, etc. In accordance with the Academic Calendar, provides front-line academic information and advice to students including, but not limited, reviewing and advising on course pre-requisites, providing advice on the required forms to complete, class withdraw processes and upcoming deadlines Prepares required meeting materials for student meetings with Advisors. Provides basic services (e.g. mail, reception, etc.) in a backup support role to the Dean of Arts Office as required because of vacation, illness, or other leave Experience And Education Requirements Completion of High School diploma plus a 1 year Community College business program, or equivalent Competency in Microsoft Office Suite Strong computer skills (PC and Mac) Ability to handle and maintain confidential material Working in university environment considered an asset Experience with SCT Banner considered an asset Website maintenance experience an asset At Saint Mary's University equity and diversity are integral to excellence and enrich our community.

As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community. however, preference will be given to Canadian citizens and permanent residents.

📌 Administrative Assistant IV - BA Advising & Dean of Arts Office (Temporary) (Bargaining Unit 179)
🏢 Saint Mary's University
📍 Halifax Regional Municipality