Date Posted: Posting Deadline: October 5th, 2026 Department for the Study of Religion and Department of Philosophy, Faculty of Arts Permanent, Full time Bargaining Unit 179, Group 6 ($43,410- $51,418 annually) At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Administrative Assistant IV to join our Faculty of Arts team.

Defined Contribution

Pension plan Vacation Flexible Workplace Holiday closure Under the direct supervision of the Supervisor, Administrative Support Services, the Administrative Assistant IV provides secretarial and administrative support to the Department for the Study of Religion and the Department of Philosophy, including the Chairpersons, full and part‑time faculty, and other personnel with links to departmental activities.

The Administrative Assistant IV: Creates and maintains filing systems and data bases; organizes electronic and paper files and filing systems, and ensures backup and protection of material (e.g., meeting minutes and department policies). Assists in organizing and coordinating activities or events, seminars and other events including catering, agendas, notices, and logistical arrangements. Accesses BANNER and related online services for student information (e.g., Assists Chairperson with creation of annual timetable of course offerings.

Collects teaching‑related information from full‑and part‑time faculty members and reports, as required. Supports the Chairs/Coordinators and their designates in carrying out responsibilities as outlined in the SMUFU Collective Agreement (e.g., booking meetings, maintaining and preparing files used for student advising, curriculum management, budget management,



appointments along with related files, etc.). Provides support to the Chairs for the hiring of part time instructors (e.g., posting advertisements with CUPE, handling applications, preparing contract recommendations, compiling files for submission to Dean's Office, and organizing three‑year reviews).

Provides support to the Chairs for hiring of Teaching Assistants. Prints, faxes, photocopies, distribute documents for full‑and part‑time faculty members, honours students, and research assistants linked to the Department. Manages office or lab keys and building passes and maintains key inventory log; collects keys and building passes at end of employment or contract term. telephones, mail, and reception) in a backup support role for other Department or Programs in cases of vacation, illness, or other leaves, as required by the Faculty of Arts.

Acts as a liaison between Philosophy, the Study of Religion, and the Dean's Office in relation to administrative matters. To be the successful Administrative Assistant IV you will have: Completion of High School, plus one (1) year Community College business course, or equivalent Working knowledge of several software packages including Microsoft Suite. Website maintenance experience, an asset.

Ability to handle and maintain confidential material/information. Cross cultural working experience preferred. Working in a University environment is considered an asset. Ability to work in a virtual environment as required.

At Saint

Mary's University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community. however, preference will be given to Canadian citizens and permanent residents.

📌 Administrative Assistant IV - Department for the Study of Religion & Department of Philosophy (Bargaining Unit 179) (Halifax Regional Municipality)
🏢 Saint Mary’s University
📍 Halifax Regional Municipality