Job Summary

We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensure smooth daily operations across various departments. Your energetic approach and organizational skills will help maintain efficient office workflows, enhance customer interactions, and support overall business success.

This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while contributing to a professional and welcoming workplace.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records.
- Provide exceptional customer service by supporting clients, patients, or vendors with inquiries and appointment scheduling.
- Assist with clerical tasks such as proofreading correspondence, preparing reports, and managing calendars.
- Support medical or dental office operations by handling patient information, insurance documentation, and appointment coordination.
- Conduct general office duties including photocopying, faxing, mailing,



and maintaining office supplies to ensure a well-functioning workspace.

Experience

- Previous office experience demonstrating strong organizational skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with data entry, filing systems, and clerical tasks in a professional setting.
- Customer service background with excellent communication skills and qualified phone etiquette.
- Familiarity with multi-line phone systems and front desk responsibilities preferred.
- Knowledge of QuickBooks or bookkeeping experience is a plus.
- Medical or dental office experience highly desirable, including familiarity with medical/dental receptionist duties and patient support.
- Strong computer skills including proficiency in Google Workspace applications and basic troubleshooting of office equipment.

Join us to be part of a vibrant team where your administrative expertise will make a meaningful impact!

About The Company:

Welcome to WELL Health Medical Centres – Midtown, part of the WELL Health Clinic Network. Formerly MCI Midtown – Midtown, you can find us across from the Co-op and next door to Midtown Travel Vaccine & Pharmacy.

Our clinic is conveniently located on 11 Avenue SW in downtown Calgary, with free parking available.

Please select ‘Book an appointment’ to schedule your visit. We look forward to seeing you!

Pay: $24.00-$28.00 per hour

Work Location: In person

📌 Administrative Assistant (Calgary)
🏢 MCI - Midtown (A WELL Health Clinic)
📍 Calgary