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The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The incumbent serves as a central point of coordination among internal stakeholders and contributes to the smooth execution of operations, the quality and accuracy of information, and the overall efficiency of departmental processes.Working in a dynamic environment, the Executive Assistant ensures effective administrative support, facilitates communication across teams, and helps optimize activities and priorities in support of business objectives.

What you will do

- Provide proactive and efficient calendar management support to the Procurement and Finance leadership teams, including scheduling, prioritization, and coordination of competing demands.
- Coordinate and organize various meetings, including the preparation and translation of supporting documents and presentations, as well as tracking action items and commitments.
- Draft, process, and manage a variety of correspondence, publications, and internal communications, including distribution list management and the optimization of communication tools such as SharePoint, Teams, and email.
- Manage travel arrangements through corporate booking platforms, as well as executive expense reports and corporate credit card administration.
- Coordinate and support the planning, content development, and logistics for internal events, special projects, and team activities.




- Respond to internal inquiries and assist employees with a range of administrative needs related to the Procurement and Finance departments.
- Monitor compliance registrations and coordinate communications with government authorities regarding compliance-related identification numbers.

This role could be for you if you have

- 5 to 7 years of experience in an administrative support and/or executive assistant role.
- A vocational, college, or post-secondary diploma (DEP, AEC, or DEC) in Administration, Secretarial Studies, or a related field.
- Full professional proficiency in both French and English, written and spoken.
- Advanced proficiency with the Microsoft Office Suite.
- Strong organizational skills and a demonstrated ability to work proactively, maintain confidentiality, exercise sound judgment, work independently, and effectively manage priorities.

Benefits

- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Growth opportunities through real development opportunities
- Transit pass reimbursement — get to work for free
- Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.

📌 Administrative Assistant, Procurement and Finance (Montreal)
🏢 Pomerleau
📍 Montreal