– Administrative Assistant Sky Sight Inc. is seeking a highly organised and proactive Administrative Assistant to join our team on a full time, permanent basis. This is an early-career, client-facing role requiring strong communication and organizational skills, attention to detail, and a high level of professionalism. The position involves office administration, operational support, and basic bookkeeping, with opportunities to take on increased responsibility and support additional areas of the business over time.

Serve as the first point of contact for clients, partners, and incoming inquiries (phone, email, and in-person) Greet and welcome clients and visitors, offering refreshments including coffee, tea, and other beverages Maintain a professional and organized office environment, including preparing meeting rooms,managing mail and deliveries, and office supplies Manage calendars, schedule appointments, meetings, and site visits, and coordinate team members using project management software Maintain organized physical filing systems, digital project file organization, and maintaining document naming standards Support bookkeeping functions including preparing and tracking estimates, quotes, invoices, purchase orders, and payment receipts; assist with monitoring billable hours and preparing summary reports Assist in creating presentations, marketing materials, and graphics Assist in coordinating and scheduling content across social media, email marketing, and website channels Maintain strict confidentiality when handling sensitive client information, financial data, contracts,



and personnel matters University degree or three-year college diploma in Business Administration, Commerce, Communications, Marketing, Management, Architecture, Architectural Technology, Interior Design, Engineering, or a related field ~1+ year of experience in an administrative, customer service, office support role, or equivalent professional experience ~ Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams) and Adobe Acrobat Pro ~ Willingness to work flexible hours occasionally Assets: Experience or educational background in architecture, engineering, construction, or a related AEC field Experience with project management software Experience with financial administration and accounting - bookkeeping, invoicing, estimates, or payment tracking - using any relevant software Proficiency in Adobe Creative Suite or similar graphic design tools Experience with social media management and digital marketing platforms Sky Sight Inc. is an AEC consulting firm providing building design, engineering, building measurements, geospatial, surveying, and advisory services across residential, commercial, industrial, and mixed-use projects. Registered as a BCIN Design Firm with the Ministry of Municipal Affairs and Housing, we deliver practical, well-coordinated solutions through modern workflows, BIM, and advanced site data - in a collaborative, fast-paced environment where every team member is encouraged to contribute meaningfully from day one.

Salary: $50,000 per year, plus bonus Extended Health, Dental, and Vision Advantages In-person at our Burlington office: 3325 Harvester Road, Unit 11, Burlington, Ontario, L7N 3N2. #

📌 Administrative Assistants-Temp-Legal (Burlington)
🏢 Sky Sight
📍 Burlington