Administrative Coordinator

Bliss Nor-Am is seeking an organized and detail-oriented Administrative Coordinator to support our day-to-day office, purchasing, production, shipping and administrative operations. This position is well suited to someone who is comfortable working in a manufacturing environment, can manage multiple priorities, and takes pride in keeping information, paperwork and processes organized.

Key Responsibilities

- Answer and direct incoming telephone calls and respond to general inquiries
- Open, sort and distribute incoming mail
- Maintain organized filing systems and records
- Update production timelines and the production board
- Issue and follow up on purchase orders
- Maintain and update the purchase journal
- Order stock materials, including steel, standard hardware and screws
- Order and maintain office supplies
- Coordinate shipments and transportation arrangements
- Prepare customs documentation and bills of lading
- Prepare and type shipping labels and coordinate UPS shipments
- Cut and prepare production tags
- Copy blueprints and duplicate detail sheets for production
- Contact product and company representatives to obtain product information, pricing and availability




- Enter and process supplier invoices
- Provide general administrative support to the office and production team
- Maintain accurate records and assist with other administrative tasks as required

Qualifications & Experience

- Previous experience in an administrative, office coordination or manufacturing workplace
- Strong organizational skills and attention to detail
- Ability to prioritize and manage multiple tasks in a busy environment
- Strong written and verbal communication skills
- Proficiency with Microsoft Office, including Word and Excel
- Experience with OpenProject or similar project management/scheduling software
- Experience with purchasing, inventory, shipping or production administration is an asset
- Bookkeeping or accounts payable/receivable experience is an asset
- Experience entering supplier invoices and maintaining purchasing or financial records is an asset
- Ability to work independently while also supporting a team
- Professional, dependable and organized approach to work

Pay: $50,000.00-$60,000.00 per year

Work Location: In person

📌 Administrative Coordinator (Scarborough)
🏢 Bliss Noram
📍 Scarborough