Administrative Coordinator, Clinical Trial Support Unit Primary Purpose: The primary purpose of the Administrative Coordinator role within the Clinical Trials Support Unit is to provide comprehensive administrative assistance to ensure the efficient operation of clinical trial activities. This role supports the coordination and tracking of regulatory documentation, certifications, and operational processes to ensure compliance with institutional, sponsor, and regulatory requirements.

Nature of Work: The Administrative Coordinator position involves a diverse range of administrative tasks and responsibilities essential for the smooth functioning of the Clinical Trials Support Unit. Reporting to the Director of Research with day‑to‑day direction from the Project Manager – Clinical Operations, this position is part of a cohesive, cross‑unit team providing excellent, proactive service to our clients and the Clinical Trials team. Communications with internal and external audiences require strong written and verbal communication skills that demonstrate diplomacy and proactive support for College of Medicine research.

This position is responsible for maintaining multiple tracking systems, coordinating regulatory documentation workflows, and supporting audit readiness through accurate and up‑to‑date record management. Ensure timely and accurate documentation of clinical trial activities and participant interactions. Maintain confidentiality and adhere to data security and privacy protocols in handling sensitive information.

Assist with study in‑take process, including but not limited to feasibility, sponsor communications and interfacing with the Projects Manager – Clinical Operations. Track, maintain, and ensure compliance of study personnel documentation by coordinating the collection, tracking, monitoring of expiry dates, and renewal follow‑up for all required certifications, licenses, and CVs (including TCPS2, GCP, HiREB, and biosafety). Develop and implement new administrative supportive processes and procedures, identifying problems,



developing alternate solutions, and implementing changes.

Contribute to the overall efficiency and effectiveness of the Clinical Trials Support Unit through proactive administrative support and collaboration with team members. Manage and organize documentation related to clinical trials, including regulatory documents and study protocols. Assist with the preparation and distribution of research materials, such as consent forms, questionnaires, and study protocols.

Provide administrative support for the preparation and submission of regulatory documents to Research Ethics Boards (REBs) and other regulatory agencies. Maintain regulatory document tracking systems to ensure completeness, accuracy, and audit readiness and apply standardized document handling procedures (e.g., formatting, stamping, version control). Assist with the coordination of research team meetings, including agenda preparation, minutes taking, and action item follow‑up.

Serve as a liaison between research staff, study participants, sponsors, and external stakeholders to facilitate communication and address inquiries or concerns. Support financial management activities related to clinical trials, including processing reimbursements, tracking expenses, and assisting with budget management. Oversee supplies, equipment, and space readiness by maintaining inventory and coordinating ordering of office, clinical, and research supplies; tracking equipment assets; and supporting the organization and preparedness of patient care and research spaces.

A bachelor's degree in a relevant field such as healthcare administration, life sciences, or a related discipline.

Experience:



Previous experience in administrative support roles with experience supporting document control, tracking systems, or regulatory processes in a healthcare, research, or academic setting is preferred. Excellent attention to detail in document control and compliance‑related tasks and an ability to follow standardized processes and ensure consistency across documentation and workflows. Proficiency in using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and electronic document management systems.

Knowledge of regulatory requirements and ethical principles governing clinical research preferred. Ability to work independently with minimal supervision and collaborate effectively within a team environment.

Department: Clinical Trial Support Unit Status: Term 2 years with the possibility of extension or becoming permanent Shift: Mon‑Fri, 8:00‑4:30pm Full Time Equivalent (FTE): 1.0 The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. Applications from equity‑deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships.

Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. Should you require support through any stage of the recruitment process, please contact us for assistance. #

📌 Administrative Coordinator, Clinical Trial Support Unit (Saskatoon)
🏢 University of Saskatchewan
📍 Saskatoon