AI Business Process & Implementation Coordinator

Temporary / Contract Position – 3 to 6 Months

Plan A Real Estate Services – Vancouver, BC

About the Role

Plan A Real Estate Services is undertaking a company-wide initiative to integrate AI into our day-to-day operations.

We have connected AI tools with several of the systems our team uses, including property management software, email, calendars, documents, business phone systems, and internal databases. We believe there is a significant opportunity to improve how our company operates by systematically reviewing our existing processes and determining where AI can automate work, assist staff, improve accuracy, and provide better management information.

We are looking for a highly organized, curious and technology-oriented individual to help lead the implementation of this initiative.

This is not primarily a programming position. The successful candidate will work directly with management and employees to understand how work is currently being done, identify opportunities to use AI, test new workflows, document successful processes, and help staff incorporate them into their everyday work.

What You'll Do

You will work across different areas of our property management and real estate business to:

- Interview employees and observe how recurring work is currently performed.
- Create an inventory of important business processes and workflows.
- Break processes down into individual steps and identify repetitive or time-consuming work.
- Ask systematically: "Where can AI assist, automate, check, monitor, or improve this process?"
- Experiment with ChatGPT and other AI tools to develop practical solutions.
- Work with our programmer and management team where additional integrations or system access are required.
- Develop reusable AI prompts, instructions,



workflows and potentially ChatGPT Skills for common company processes.
- Test AI-assisted workflows before they are introduced to employees.
- Document new procedures in a transparent and practical way.
- Train and assist employees in adopting the new workflows.
- Monitor whether the changes are actually being used and producing the expected results.
- Identify additional opportunities for automation and process improvement as you learn the business.

Examples could include leasing and vacancy management, tenant communications, maintenance workflows, accounting and receivables follow-up, move-ins and move-outs, reporting, document processing, scheduling, email management and management reporting.

Who We're Looking For

You do not need to be an AI engineer.

We're looking for someone who is exceptionally good at understanding processes, learning technology and getting things implemented.

The ideal candidate

- Is highly organized and methodical.
- Is naturally curious about how businesses operate.
- Is comfortable interviewing employees and asking detailed questions about their work.
- Has strong problem-solving and analytical skills.
- Is very comfortable with computers and learning new software.
- Has hands-on experience using ChatGPT or similar AI tools.
- Can experiment independently and figure things out.
- Is able to document processes and instructions clearly.
- Can turn ideas into practical systems that employees will actually use.




- Is comfortable working directly with business owners, managers, employees and technical staff.
- Has strong written and verbal communication skills.
- Is persistent about following projects through to implementation rather than simply making recommendations.

Experience with property management, real estate, business operations, process improvement, automation, project management, or AI implementation would be an asset but is not essential. What Makes This Position Different

This is not a traditional consulting assignment where someone produces a report telling us what we could do.

We want someone who will help us actually do it.

You will have access to management, employees and the systems necessary to understand our operations. Your job will be to move systematically through the organization, identify opportunities, develop solutions, test them, document them and help put them into operation.

There is considerable freedom to experiment and propose better ways of doing things.

Position Details

Location: Vancouver, BC

Position: Temporary / Contract

Expected duration: Approximately 3–6 months, with the possibility of extension depending on the project

Schedule: Full-time preferred; strong part-time candidates may also be considered

Compensation: $25 - $30 per hour

How to Apply

Please submit your resume along with a short note explaining:

- How you currently use ChatGPT or other AI tools.
- An example of a business process you have improved, automated or made more efficient.
- Why this type of hands-on AI implementation project interests you.

We're particularly interested in candidates who enjoy figuring out how things work and then finding a better way to do them. Pay: $25.00-$30.00 per hour

Expected hours: 25.0 – 35.0 per week

Work Location: In person

📌 AI Business Process & Implementation Coordinator (Vancouver)
🏢 Plan A Real Estate Services
📍 Vancouver