Owned by the Ontario Secondary School Teachers’ Federation (OSSTF), Educators Financial Group has been offering financial planning and a wide range of investing and lending products and services exclusively to education members and their families since 1975. It is this strong history that has enabled us to become the education community’s financial specialist – supporting our clients on their financial journey and empowering them to reach their goals. We’re proud to be recognized as one of the 2024 Best Workplaces™ in the Financial Services and Insurance sector.

Candidates can expect to work in a highly collaborative and supportive work environment with focus on professional growth and development opportunities. Annual salary (hiring range): $70,000 - $80,000 (subject to the candidate's relevant experience, qualifications and skills), plus annual Short-Term Incentive Plan (STIP) bonus. ~ Health Perks Plan, including Extended Health, Dental & Vision coverage, Basic Life Insurance, Short-Term and Long-Term Disability Advantages and Employee Assistance Programs. Defined benefit pension plan, with the company’s contribution ranging from 6% to 8% to provide employees with a predictable lifetime retirement income, survivor benefits, early retirement options. ~ 3 weeks of paid vacation and other leave entitlements. ~2 paid Employee Choice days to give employees the flexibility to observe and celebrate days that are meaningful to their cultural, religious, or personal values. ~ Learning and development support to aid professional growth. ~ Experienced leaders to coach and empower employees and supportive colleagues to help when needed. ~ A Community Care program to make a difference in the lives of people in need. ~ Team building activities and optional social events.

We’re seeking a highly organized and proactive Executive Assistant experienced in providing confidential, executive-level administrative support to senior leaders.



The incumbent is expected to manage complex priorities, coordinate cross-functional initiatives/projects, and serve as a trusted team member to leadership while maintaining professionalism, discretion, and operational efficiency. This role also supports the Human Resources Committee (HRC) of the Board of Directors and is expected to act as a back-up for one or more Board Committees and the overall Board administration.

Provide high-quality administrative support to the CEO, including calendar management, correspondence, travel coordination, expense administration, scheduling of meetings and appointments. Coordinate meetings for the executive leadership team by preparing agendas and materials, attending meetings, recording minutes, and tracking action items to completion. Prepare and coordinate executive reports, presentations, memorandums and other materials, ensuring accuracy, quality, and timely delivery.

Respond to requests and inquiries in a professional, and customer-focused manner. Assist with company-wide events, meetings, training days and special projects, including room bookings, technology setup, catering, and logistics.

Support

Board's Human Resources Committee activities, including but not limited to report preparation, meeting administration, board portal management, and governance documentation. Provide administrative support to HR Team (e.g., preparing communications, coordinating meetings), and contribute to ongoing HR projects and initiatives. Coordinate the annual recruitment and administration of staff-led committees, maintaining membership records,



serving as a liaison between committees and the Executive Leadership Team.

Take part and contribute to company-wide projects. Provide backup support to the Office Manager as required. University degree or college diploma in Business Administration or another relevant field Canadian College for Leadership & Management - Certified Executive Assistance Professional (CEAP) certification is an asset Minimum of 5 years on-the-job experience as an Executive Assistant and/or performing similar administrative and operational duties with regard to leadership and/or board of directors support Strong organizational and project management skills Proactive, self-starter capable of working without close supervision or daily guidance Strong technical skills in Microsoft Teams, Outlook, Word, Excel, and PowerPoint Experience within the financial services/mutual fund industry would be considered a strong asset We are committed to fostering an inclusive workforce that reflects the diversity of our clients and communities.

We actively seek and welcome applications from all qualified candidates who are inspired to deliver top-notch customer service and contribute to our company's success. If you are selected for an interview and require accommodation, or if you require accommodation with respect to our materials or procedures at any time during the selection process, please notify us at [email protected] Financial Group leverages artificial intelligence (AI) technology to enhance our recruitment process. This may include drafting of preliminary job descriptions, application screening, generation of initial interview kit questions, taking interview notes and other administrative tasks.

We are also committed to continuously reviewing and enhancing our recruitment processes to ensure alignment with industry standards and evolving regulatory requirements. #

📌 Assistant du CEO / Executive Assistant to the CEO (Toronto)
🏢 Educators Financial Group
📍 Toronto